Council Meeting held at the Tonna Primary Community School, School Road, Tonna, at 00 p m., on Tuesday, 12


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NameCouncil Meeting held at the Tonna Primary Community School, School Road, Tonna, at 00 p m., on Tuesday, 12
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Council Meeting held at the Tonna Primary Community School, School Road, Tonna, at 7.00 p.m., on Tuesday, 12th January, 2016.
Chair, Cllr. A.L. Harris.
Present. Councillors, Ms. J. Barnes, Mrs. E.M. Evans, Mrs. C. Harper, D.P. Harrison, C. Powell, and

S. Roberts.
2140 Apologies. Cllr’s. H. Bradley, M. Hughes and S. Radford.
2141 Declarations of Interest
There were no declarations of interest.
2142 Community Police Matters
There was no Police presence at this meeting. The Clerk reported to the meeting that there had been several changes regarding the coverage of Tonna during recent months and that our current PCSO was Jamie Perkins who was due to take over the patch this week.
2143 Planning
P2015/1074 Gary Morgan Change of use from a public house to a private dwelling Noted

P2015/0011 Barratt SW 138 Dwellings Objection delivered

The Clerk reported on the fact that the Councils official objection had been delivered, by hand, early on 24th December, and prior to the deadline date of 26th December. He said that he had received copies of objections by Cllr. Colin Powell and a local resident, Mr. John Smith who had also had a face to face meeting with Planning at the Quays. The Clerk also explained that following previous discussions and promises, he had delivered copies of the Councils objection to the local County Borough Councillors namely, Cari Morgans (Tonna), Alan Lockyer and Mark Protheroe (Llantwit) and Des Davies (Clyne).

C.B Cllr. Cari said that she had been informed that NPTCBC Highways Dept. were not happy with the arrangements within the plan and that suggestions to Barratts were only mitigating the problems rather than solving them. The meeting was generally very concerned about the fact that if NPTCBC approved of this planning application, they would appear to be ignoring their own rules with regard to sufficient affordable houses, parking arrangements and many other conditions.
2144 County Borough Councillors Report
C.B. Cllr. Cari Morgans opened her report by informing the meeting that the Direct Services Integrated Services Module was presently under consultation with a view to making access to services more local’

She said that she had now drawn up her surgery dates for the year which would be on the second Monday in every month with the exception to August when it would be on the first Monday.

She said that Woofy’s had now formally applied for planning permission for their sign and had also applied to be allowed to handle 10 dogs instead of 5.

Cllr. Enfys Evans said that the accumulation of water outside no. 57 Neath Road was still causing problems and had recently actually encroached on to the property. This was due to the drain being blocked when the road was re-laid. Cllr. Morgans said she would chase this up. Other items raised were the drain at the bottom of the bridleway by the Whittington and the slop bins left at the same location.

Cllr. Johanne Barnes said that there had been a small landslide at the top of the Coal Road which was causing difficulty to walkers. Cllr. Colin Powell said that this had come from the land owned by David Rees who was in the process of clearing it.

2145 The minutes of the meeting held on 1st December were accepted as a correct record.
2146 Matters Arising
Item 2136 Correspondence – Cllr. Colin Powell drew the Meeting’s attention to the fact that the Council had already previously agreed to support any application to open access through the amenity area from The Paddocks to Quarry Lane. Cllr. Darren Harrison wished it to be stressed that support by way of fencing off or purchase of a strip of land would be acceptable but the word compensation should not be used or considered.
2147 Delegates Reports
The Clerk reported that he had attended a PACT meeting at Tonna Primary Community School on Wednesday 6th January. He said that he was the only person present.
2148 Playgrounds
The Clerk circulated copies of the sketches provided by Cllr. Mrs. Christine Harper at the previous meeting. He said that there had been no report yet from the Playground Company who was looking at the project.
2149 Wish List
Cllr. Darren Harrison said that he would like to see the wording on the village signs more clearly and would like to see the words painted. A discussion ensued and the Clerk was asked to set about getting them painted with a silver paint. Cllr. Harrison also thought that it would be a good idea to install solar lights at each location which would also show them up more clearly. The Clerk was asked to get the painting done and investigate solar lighting and report back to the Council
Cllr. Mrs. Christine Harper wanted to get under way with the proposed Newsletter. The meeting felt that this would be a good thing but asked that Cllr. Harper should firstly bring the draft Newsletter to the Council for approval. Thereafter it was agreed that the publication should be on a twice yearly basis.
The Clerk was also asked to investigate the possibility of 3 new notice boards to be positioned around the village. One should be at Lock Hill, one at the Spar and the third outside Noddfa Newydd Church.
The Clerk was asked if there was any progress regarding the securing of the slate carvings on the wall opposite St Anne’s Terrace. He said that Groundwork Wales had not responded so he would now try to seek advice and help from Afan Landscapes.
Finally Cllr. Ms. Johanne Barnes asked if there had been any progress regarding the collapse of land into the bridleway near Wenallt Road. The Clerk said that the County Borough was still looking into this matter which now included a drain problem in Wenallt Road itself. He said that Jon Griffiths of the Countryside Dept. was well aware of the position and that he intended acting upon it but only when he had the full facts which would include the status of the Wenallt Road drain.
2150 Correspondence
Tonna RFC Request for letter of support Approved

WAG Appointment (Member Community Health Council Noted

One Voice Wales Natural Resources bulletin Noted

One Voice Wales Consultation – Public Health Outcomes Noted

One Voice Wales Allotments and community led growing projects Noted

WAG Transparency Senior Remuneration Noted

Air Ambulance Wales Thank you letter Noted

ESP Environmental Details of services Noted

Natural Resources Dept. Positive Planning Implementation Noted

One Voice Wales Advice regarding flooding Noted

One Voice Wales 2017 – New Years Honours nominations Noted

One Voice Wales Health and Social Care Noted

One Voice Wales Appointment of Vice-chair – NHS Wales Noted

Wales Remembers 1914 – 1918 projects Noted

One Voice Wales Queens 90th Birthday celebrations

Cllr. Mrs. Enfys Evans said that she thought the Council ought to send

Her Majesty a Love Spoon on her 90th Birthday. This to be organised nearer

the date.
2151 Financial Matters
Precept 2016 – 2017 - The Clerk drew the Councils attention to the Precept for the coming year. He said that this figure had to be given to the Council Tax Department of NPTCBC by 13th January. He reminded the meeting that the Precept was increased during the previous year by £2,000 to cover the additional expense expected to cover the payments for the Community Centre use by local worthy causes, and that this figure had proved to be adequate for the past year. After discussion it was decided that the Precept should remain unchanged for 2016 / 2017 and the Clerk was given permission to write to NPTCBC to confirm.
New Mandate - The Clerk reported that he had attended further meetings with the Bank and had discovered a new Mandate Format which would not require Councillors to actually visit the Bank with proof of identity and in order to have their signatures witnessed. This format was widely used by Local Authorities throughout the country. The members present then signed the mandate and the Clerk said that he would obtain the signatures of the other members as soon as possible and return the mandate to the Bank.
Christmas Lights - The Clerk explained the problem with the Christmas Lights which had been caused by some kind of short or other electrical problem on the big tree. He said that as the Festoon Lights had been left in situ on the tree for the past few years, the problem was not unexpected. He had obtained a price from NPTCBC to remove the existing lights which would require the use of the largest cherry picker. At this point Cllr. Darren Harrison said that the Council should consider obtaining new lights. He said that they should be LED type which he thought would be much more serviceable and that the quantity of lights should be increased to double of that previously used. The meeting agreed with this proposal and the Clerk was given the task to investigate further.
Risk Management - The Clerk informed the Council that he had been advised by the External Auditor, that a Risk Management document should be in place. He said that he had spoken to David Michael at NPTCBC who had said that this was not a legal requirement in Wales. He did however suggest that One Voice Wales could provide further information. Upon discussion with One Voice Wales the legal position was confirmed but it was thought that it would be advisable to comply with the requirements of the Auditor. Mr. Paul Egan at One Voice Wales then provided a sample Risk Management document which the Clerk was endeavouring to work on in order to provide a suitable document for Tonna Community Council.
Best Dressed House - The Clerk explained that because of illness, weather and various other reasons, the judging of the Best Dressed House had not taken place.
Cllr. Mrs Enfys Evans said that she had received complaints regarding water ingress into the new shed at the Heol Y Glo allotments. The Clerk was asked to chase this up.
Cllr. Mrs Enfys Evans advised that Mrs Valerie Ashton would be 90 on 3rd March
PAYMENTS
Diane Malley Completion of Tax Status Approved

Clive Willis Supply, Erection and removal of Christmas tree Approved

St Anne’s Church Contribution towards Christmas electricity costs Approved

Tonna Primary School Community Centre costs Approved

Broxap Litter bin Approved
2152 The Chair then advised the members that the next ordinary meeting of the Council would be held on Tuesday 9th January 2016 commencing at 7.00 pm at Tonna Primary Community School, School Road, Tonna.
The meeting closed at 8.00 pm

Chairman...............................................................................
Date.......................................................................................


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