Terms of Reference (ToR)


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Terms of Reference (ToR)

For the Baseline Survey of “Advancing Adolescent Health” (A2H) project


Introduction

Founded over 78 years ago, Plan International is one of the oldest and largest children's development organizations in the world. Plan International plays an important role in mobilising children, communities and civil society organisations to claim the rights of children and achieve agreed upon local development priorities, towards a commitment to ensuring the wellbeing of children in support of the United Nations Convention on the Rights of the Child (UNCRC). Plan International is independent, with no religious, political or governmental affiliations, and with a vision of a world in which all children realize their full potential, in societies that respect people's rights and dignity.
Plan International works in 52 developing countries across Africa, Asia and the South America, and 21 countries raise funds to support these efforts. In 2015, Plan International worked with 84 million children in 85,280 communities. Plan International's stated Global Strategic Goal is to reach as many children as possible, particularly those who are excluded or marginalized, with high-quality programs that deliver long-lasting benefits. Children are at the heart of everything we do.
Child Centered Community Development (CCCD) is Plan International’s Child Rights approach in which children, families and communities are active and leading participants in their own development. Plan International adheres to a Child Protection Policy, and systems, to keep children safe.
In Bangladesh, a dramatic increase in child immunization has substantially improved the survival of children aged one to four, but neonatal and infant survival rates have not improved significantly; current rates stand at 68 and 57 per thousand live births, respectively. Child malnutrition remains a major concern with 36% underweight, 41% stunting and 16% wasting rate(s). Additionally, the maternal mortality rate is 194 per 100 thousand live births; institutional delivery is only 29%; and only 27% of mothers are receiving post-natal care.
Additionally, Plan International’s Asia Regional Strategic Plan puts special emphasis on ensuring the rights of adolescents, with projects specifically targeting ASRHR. Accordingly, Plan International Bangladesh is working on creating safe, child- and adolescent-friendly environments, both internally and externally, where all children and youth will be respected, protected, empowered and active to enjoy their rights. In practice, Plan International Bangladesh has implemented ASRH projects in different locations in Bangladesh through the capacity building of GO and NGO partners, and other stakeholders. Plan will build the knowledge, skills, and self-efficacy of adolescent girls and boys to make healthy decisions for themselves, while strengthening an enabling family, school and community environment such that adolescents’ voices are heard in decisions that affect them. Our local partners will engage with community members, local GOB officials, and girls and boys at the local level, promoting sustainable change from the ground up. From the top down, Plan will draw on its national-level work and reputation as well as experience working on child marriage and adolescent rights across Bangladesh, linking national will to local progress. We will leverage proven, innovative and sustainable activities for scalable programming and will draw upon local staff as the core of all our programs.


Purpose of TOR

Plan International Bangladesh seeks a research organization for the purpose of baseline data collection of the Advancing Adolescent Health (A2H) project. The purpose of this TOR is to determine the organization best suited to play this role. The successful applicant will demonstrate the superior technical, logistical, and organizational capacity skills needed to conduct a large-scale quantitative study.
Advancing Adolescent Health (A2H) Project Baseline Survey

USAID/Bangladesh seeks to improve adolescents’ health and well-being through Advancing Adolescent Health (A2H) Project, led by Plan International and partners World Mission Prayer League (LAMB) and the Eco-Social Development Organization (EDSO), in the district of Rangpur, Rangpur Division. The A2H Project has three intermediate results: 1) Delay Age at Marriage 2) Delay First Birth and Improving Birth Spacing Among Adolescents and 3) Improve Healthy Adolescent Sexual Reproductive Health (ASRH) Behavior.
The A2H Project will accomplish these through strengthening adolescent and youth-friendly service provision at health service sites; delivery of health information and life skills to unmarried adolescents, including counseling on family planning and relationships to married adolescents and youth; and engagement with key gatekeepers in the community to commit to delaying marriage and pregnancy. The A2H project began in January 2016, and continues through January 2019.

Baseline Survey implementation

The objective of the baseline survey is to collect baseline quantitative data on indicators of adolescent well-being among the target population in A2H project areas and their respective comparison areas in Rangpur Division. All data collection will be completed using paper and pencil questionnaires.
Survey tool(s)

Data will be collected through a person-to-person interview by using a questionnaire which will take roughly 30 minutes. The questionnaires will be short and focused on adolescent health related issues.
Sampling

The baseline survey will sample households with adolescent females and other respondents in project intervention areas in Rangpur district (See tentative timeline below). The control group will be randomly sampled from comparison areas (See Table 2 for survey areas). Table 1 below provides sample categories and sizes; household surveys will be conducted for sample categories 1 through 4 (n=11,988). The sample (n=500) in category 5 will be from institutions. Additionally, about 100 facilities will be surveyed with a short checklist.


Table 1. Sample sizes and categories




Sample description

Rangpur District

Other districts

Total

1

Women aged 14-19

4,638

2,319

6,957

2

Mothers who have unmarried girl(s) aged 15-19

1218

609

1,827

3

Mothers-in-law of 15-19 year old married women

1218

609

1,827

4

Husbands of women aged 15-19

918

459

1,377




Subtotal

7,992

3,996

11,988

5

Key informants (Facilitator, peer leader, community leader, imam, marriage registrar, service provider for ASRH

250

250

500




Total

8,242

4,246

12,488



The household survey will cover 11,988 individuals of four categories of samples (shown in Table 1) located in Upazilas shown in Table 2 below. The sample household will be selected at several stages: (1) villages and Mahollas will be selected based on PPS, (2) a cluster will be selected from the selected village/Maholla, and (3) a household will be selected from the selected cluster.
The sampling frame for various categories of sample is already available for the Rangpur district (i.e., the two-thirds of the sample). The survey agency will have to do a household listing only for those villages/Mahollas outside of Rangpur district.


Table 2. Upazilas included in the survey

  • Rangpur District

  • Other districts

  • Badarganj

  • Parbatipur

  • Gangachara

  • Nawabganj

  • Kaunia

  • Ghoraghat

  • Mithapukur

  • Polashbari

  • Pirgacha

  • Sadullahpur

  • Pirganj

  • Shundarganj

  • Rangpur Sadar

  • Ulipara

  • Taraganj

  • Rajarhat




  • Lalmonirhat sadar




  • Aditmari




  • Kaliganj




  • Kishoreganj




  • Saidpur


Additional information on the sampling will be provided, as needed, by MEASURE Evaluation and Plan International Bangladesh.
Specific Responsibilities of the Agency

The specific responsibilities of the Agency include the following:

  • To prepare and submit a protocol to the Bangladesh Medical Research Council (BMRC);

  • To implement key aspects of the sampling strategy, including household listing and provision of information for sampling weight calculation for both project and non-project comparison areas;

  • To participate in the revision and finalization of all the questionnaires, including translation of the questionnaire into Bangla;

  • To organize and conduct the pre-test of questionnaires;

  • To print final questionnaires;

  • To organize field work activities;

  • To collect GPS coordinates for both the households and health facilities;

  • To recruit and train the field work team (with the participation of MEASURE Evaluation staff);

  • To provide required ethics/human subject protection training to all staff involved in survey activities;

  • To conduct field work with appropriate supervisory and quality check activities;

  • To conduct data entry and management;

  • To conduct appropriate quality checks at different stages of field work, data entry and data management process;

  • To produce frequency distributions for the data sets;

  • To prepare preliminary and final datasets with appropriate documentation; and

  • To draft a report describing all data collection and data management procedures, supervisor observations/comments, and limitations/problems encountered.


Deliverables

  • Detailed work plan and timeline of activities

  • Final questionnaires (household, woman, provider, facility) in Bangla and English

  • BMRC IRB approval

  • Report on questionnaires pre-test

  • Weekly reports on training activities

  • Biweekly reports on field work preparations and progress

  • Biweekly reports on data entry and management progress, including reports of quality check results

  • Weekly report on supervisor observations/comments, and limitations/problems encountered during the first month of the household survey and bi-weekly reports thereafter

  • Frequency distributions for survey data (hard copy and on a disc; data may also be submitted electronically)

  • Cleaned and fully labeled data set (on disc and submitted electronically) in STATA or other agreed upon software

  • A copy of the codebook and any other data documentation

  • Provision of secured storage of all completed questionnaires, electronic files and other materials produced by this activity

  • Financial report.



Timeline

The above activities should be carried out between November 2016 and October 2017, as follows (timing may be re-adjusted based on BMRC approvals and/or external delays):

  • Preparations Mid-to-late October, November 2016

  • Household listing Early December 2016

  • Pretesting and interviewer training December 2016

  • Production of final questionnaire December 2016

  • Fieldwork January-February 2017

  • Data entry February – March 2017

  • Data cleaning and processing April 2017

  • Delivery of final cleaned data set May 15, 2017

Application Requirements

Organizations wishing to serve as implementing agency for Baseline Survey should submit: 1) a technical proposal, 2) an organizational description demonstrating the capacity to serve this role, 3) a detailed budget, and 4) a description of financial/accounting structures and practices. The application should include:

  1. A Cover Letter that clearly identifies the application as responding to this TOR and stating the applicant organization’s name, address, phone numbers, URL, and main email address. There should be a contact person listed for any purpose related to this TOR.

  2. Technical Proposal

The applicant should describe in detail their approach to addressing the technical and logistical requirements to conduct a population based survey of the type and magnitude described above. This section should describe in detail how the organization will address the responsibilities and activities outlined in the sections above. The applicant should include a description of its available resources that will be used to carry out the required tasks.

The applicant should also present a detailed work plan and timeline for all activities. A Gantt Chart could be used for that purpose.

  1. Organizational description and experience

The applicant should provide a brief description of the overall governance structure of their organization. The applicant should present the proposed organization and governance structure for the implementation of the 2013 MIH baseline survey. The applicant should describe the number and roles/responsibilities of the staff that will implement the survey. The applicant should name the key technical and administrative/financial personnel that will be involved in the activities. It should name at least a Principal Investigator and a Chief Administrative/Financial Officer who will serve as the main technical and financial liaison persons with MEASURE Evaluation. CVs of key staff should be included in the application.

The applicant should describe their organization’s past experience in successfully organizing and conducting household and community surveys in Bangladesh. The applicant should provide a description of past projects (up to 5, with no more than 1 page description per project; these pages will not count to overall length of the application). The demonstrated capacity to do high quality work will be a crucial consideration.

  1. Budget

A detailed line-item budget should be prepared based on the tasks/responsibilities described above. The budget should be presented in Bangladesh Taka and U.S. Dollars. It should include, but not be limited to:

Personnel cost: List number, daily rate and number of workdays for each category of staff (e.g. interviewer, supervisor, data entry clerk, statistician, and drivers). Please provide justification and a description of responsibilities for each category of staff.

Per diem: List daily rate and number of workdays for each category of staff (e.g., interviewer, supervisor, data entry clerk, statistician, driver).

Transport: List number of vehicles and number of days needed, estimated mileage and fuel cost per mile, vehicle maintenance and/or rental, if necessary.

Materials: Questionnaire production (Unit cost per questionnaire * number of printed copies); interviewers’ equipment; other equipment and material used for data collection and management.

Miscellaneous: List any other costs.

Budgets can be supplied in a separate spreadsheet.

  1. Financial/accounting structures and practices

The applicant should provide key information related to their financial/accounting procedures. It should submit an explanation of how the applicant calculates any indirect costs (if charged in the budget). The applicant should also describe the accounting software that they employ. The applicant should provide its last two annual financial reports. The annual financial reports will not count against the overall length requirements described in section Application Parameters below.

How to apply:


  1. Interested agency/consultants are requested to submit proposal and documents in a sealed envelope on or before 5:00 PM, 13th October 2016 to Plan International Bangladesh, House # CWN (B) 14, Road # 35, Gulshan-2, Dhaka-1212.




  1. Complete Technical and Financial proposals MUST ALSO be submitted electronically to: planbd.purchase@plan-international.org .



  1. The both envelop and email subject line must be marked with the title of the assignment “A2H Baseline Survey Application”.


The proposal will be scored on both technical (methodology) and financial (budget) aspects weighted at 80% and 20% respectively.
For any technical queries please contact A K M Rashedul Karim Sazzad, Administrative Coordinator at email: Rashedul.Sazzad@plan-international.org

Selection Criteria for the Consultancy: The following table outlines the selection criteria:




Selection Criteria

Weighted Score

1

The individual/institution/firm's track record, general reliability, including experience and capacity on technical analysis


  • Consultant has provided comparable assignments that they have successfully completed. (5)

  • Consultant has a track record of work in the area of technical analysis (10)

15

2

The qualifications and competence in the combination of personnel proposed are suitable to undertake the analysis as specified in the ToR


  • The consultant possesses the academic qualifications, training and experience requested in the ToR (10)

  • The consultant is knowledgeable and experienced in working in urban, rural and national level government and CSO stakes (10)

20

3

Sound methodology and the detailed research plan



  • Does the proposed plan for surveying the proposed population adequately address the objectives and scope outlined in the ToR? (10)

  • Is the enumerator training plan technically proven and comprehensive? (10)

  • Consultant has identified plan and way for piloting/translation of tools, data collection, spot checking, data entry and management (10)

  • Consultant has identified detailed informed consent process (5)

  • Does the work plan provide a logical approach to tasks and issues? (10)

45

4

Budget


  • Does the budget seem realistic? (5)

  • Does the budget address all critical costs? (5)

  • Is it competitive?(10)

20




TOTAL SCORE

100

Application Parameters

The application should be no more than 15 pages, 1.5 spaced with 1 inch margins and 11 point Arial font. Curriculum vitae, descriptions of past projects, and the budget will not count against page limits. CVs should not be longer than 2 pages per person.


Appendix A. Illustrative indicators that will be measured from the A2H baseline survey

Ind. #

Indicators

1

% of adolescent girls 15-19 who are married

2

% of adolescents who believe that they can negotiate with parents to delay marriage

3

% of adolescents who acquired proficiency in a particular skill during the course of a life skill intervention

4

% of adolescents who have tried negotiation to delay marriage

5

% of parents who support girls delaying marriage until age 18 or later

6

% of parents who support girls continuing education

7

% of parents who support girls work for income

8

% of adolescent girls 15-19 attending school

9

% of (a) adolescents (b) parents who know the legal age at marriage of boys and girls

10

% of (a) adolescents (b) parents who consider arranging marriage before legal age is breaking the law

11

% of adolescents who can mention at least three health consequences of early marriage

12

% of adolescents who can mention at least three social consequences of early marriage

13

% of (a) adolescents (b) parents who view gender based violence (GBV) as not acceptable

16

% of adolescents’ family members oriented to the project themes (risks of early marriage, benefits of delay marriage)

17

% of married women 15-19 who have begun child bearing

18

% of married women 15-19 who have two children or pregnant with second child

19

% of married women 15-19 who use contraceptive methods

20

% of married women 15-19 who had discussion on family planning with spouse in the last 3 months

21

% of married women 15-19 who had discussion with spouse about the timing of pregnancy

22

% of adolescents visiting adolescent health service sites/points for family planning (FP)

23

% of parents/in-laws who approved use of contraception before first birth

24

% of parents/in-laws who approved use of contraception to space the second birth for more than two years from first birth

25

% of adolescents who believed her husband is supportive of delaying birth.

26

% of adolescents who feel pressure to have child before age 19

27

% of non-users married women 15-19 who intend to use contraceptive in the next six months

28

% of married adolescents who want to have their first child after age 19

29

% of married adolescents who intend to space their second birth for more than two years

30

% of adolescents who know at least one source of FP information and services

31

% of parents/in-laws who know at least three health consequences of being pregnant before age 20

32

% of adolescent girls with hygienic practice during menstruation

33

% of pregnant adolescents who delivered in last three years and sought ANC 4+

34

% of deliveries with SBA among married adolescents who delivered in last 3 years.

35

% of adolescents who support that wife can go to health facility to obtain healthcare

36

% of adolescents seeking adolescent health information from any source

37

% of adolescents who sought information/services from health facilities with adolescent friendly corners.

38

% of adolescents who are aware of at least one source that provides RH information/services

39

% of adolescents who know at least one contraceptive method

40

% of adolescents who know at least one source for contraceptive methods




























































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