Council Meeting held at the Tonna Primary Community School, School Road, Tonna, at 00 p m., on Tuesday, 10


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NameCouncil Meeting held at the Tonna Primary Community School, School Road, Tonna, at 00 p m., on Tuesday, 10
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Council Meeting held at the Tonna Primary Community School, School Road, Tonna, at 7.00 p.m., on Tuesday, 10th June, 2014.

Chair, Cllr. Mrs. E.M. Evans.
Present. Councillors. A. Bamford, H. Bradley, G.J. Clarke, A.L. Harris, D. Harrison, and S. Roberts.

1052 Apologies. Councillor’s M. Hughes, C. Powell and W.D. Walters
1053 Declarations of Interest
There were no declarations of interest.
1054 Community Police Matters
There was no police presence at the meeting.
1055 Address by Headteacher of Tonnau Primary Community School
Mr. Jones had requested the opportunity to address the Community Council regarding the newly formed Wrap Around Club at the School. He said that it was of vital importance to him that the School maintained the excellent relationship that had been enjoyed with the Council over many, many years. He said that he was equally upset over the loss of the Interaction Grant and would do anything that he possibly could to support the Council in their efforts to reinstall the grant. To this end and in collaboration with the Chair of Governors he had called for a meeting with the Director of Education, Mr. Aled Evans, which had now been granted and which he would be attending together with the Vice-chair of the Governing Body. He said that he intended making a strong representation to Mr. Evans concerning the relationship that existed in Tonna and the need to maintain it.
Questions and remarks were made by several members of the Council regarding the apparent lack of information available at the time of the original request to allow the Community Room to be used for the Club, to which the Headteacher replied, and he stressed that it had not been his deliberate intention to mislead anyone. If this had been the case he wished to offer the strongest apology.
Following a lengthy discussion the Chair thanked Mr. Jones for his attendance and he left the meeting.
1576 Community Centre
Following the departure of Mr. Jones, the Clerk outlined the current position with regard to the Community Centre. In essence there was very little to be done until the meeting with the Director of Education had taken place. This had been arranged for Wednesday 18th June at Port Talbot Civic Centre commencing at 2.00 pm. Attending for the Community Council would be Cllr’s Colin Powell and Bill Walters together with the Clerk. As Mrs. Anthea Thomas, Chair of the Governing Body, was incapacitated, the Vice-chair, Mrs. Jeanette Francis would be attending for the Tonnau Primary School together with the Headteacher, Mr. Lloyd Jones. It was not known who would be present from the LEA but it had been assumed that it would be Mr. Aled Evans, Director of Education and Mr. Paul Hinder.

The Clerk reminded the meeting that the main purpose of Councils complaint was the removal of the Community Interaction Grant and that the coincidental issues surrounding the Wrap Around Club should only serve to accentuate the Councils claim.

A lengthy discussion ensued after which Cllr. Darren Harrison said that the Council should call an Extra-ordinary Meeting to discuss the outcome of the meeting with the Director of Education and any possible further actions that may be required.
The Clerk will arrange.
1057 County Borough Councillors Report
The Clerk offered the apologies of the County Borough Councillor who was unable to attend due to the fact that she was travelling to Spain on holiday.
1058 The minutes of the meeting held on 13th May, 2014 were accepted as a correct record.

1059 Matters Arising
There were no matters arising.
1060 Delegates Reports
There were no Delegates Reports.
1061 Village Signs
The Clerk told the meeting that NPTCBC Highways Department had now cleared the way to commence work on the understanding that their representative would meet on site with the Clerk and the eventual successful tenderer in order to exactly peg out the location of the signs. He also said that there would be a £500 highways licensing fee per item but in our case they had decided to grant the licence for all three signs together thereby only requiring one payment of £500.00.
1062 Allotments
The Clerk reported that the Project was now well underway and given some decent weather it should be completed by the next meeting.
1063 Wish List
The Clerk was asked to get in touch with the Neath Canal Company in order to ascertain the possibility of installing a seat on the cabal towpath between Lock House Tonna and the Calor Gas Works in Aberdulais and also one between the Basin at Aberdulais and Clyne.
The Clerk was also asked to ascertain the possibility of installing two notice boards to house copies of the maps of the local footpaths. Ideally these should be placed near the top of Lock Hill and in the grounds of St. Anne’s Church Tonna. It was also reported that there were no maps in the information kiosk opposite the Whittington and the Clerk said that he would amend that position as soon as possible.
Cllr. Lynn Harris asked that the National Trust be contacted regarding the trimming of the brambles and weeds along the fence and new wall at Henfaes Road, St. Anne’s Terrace and Tai Bank. He also reminded the Council that the trimming of the low hedge near the new wall was due to be done as near as possible to Derby Day. He said that it also needed weeding. The Clerk will chase.
Cllr. Harris also drew the meetings attention to some graffiti that had recently appeared in the Memorial Playground. The Clerk said that the annual inspection was due shortly and he would have the contractor to look at the graffiti at the same time.
1064 Correspondence
Once Upon A Time Invitation to Open Day Noted

NPTCBC Summer Playshemes Noted

Ridgewood Associates Confirmation of ability to undertake Internal Audit Accepted

Me, Myself and I Club Request for sponsorship Noted

Tonna Male Voice Choir Letter of thanks re Charge for Community Centre Noted

Tonna Dancers Letter of thanks re charge for Community Centre Noted

Chair of Governors Letter of support re Community Centre Noted

HSBC Details of Business Telephone Banking Noted

One Voice Wales Upcoming Training Noted

One Voice Wales Welsh Government Nature Fund Noted

One Voice Wales Use of IT Noted

One Voice Wales Temporary Clerk for Kidwelly TC - advert Noted

One Voice Wales Community Planning Noted

One Voice Wales Diverse Cymru Noted

One Voice Wales Information Management Noted

One Voice Wales The Council Meeting (Neath and Llanelli) Noted

One Voice Wales` Natural Resource Management Noted

One Voice Wales Llanelli Mind – Board Members Noted

One Voice Wales Chair of WHSSC Noted

One Voice Wales Community Planning Noted

One Voice Wales Local Government Finance Noted

One Voice Wales Health & Safety Noted

One Voice Wales Effective Grant Applications Noted

One Voice Wales Website and Social Media Noted

One Voice Wales National Conversation Noted

One Voice Wales Part Time Assistant Clerk – Blaenhonddan CC – Advert Noted

One Voice Wales Hywel Dda Health Council Noted

One Voice Wales Management Training Noted

One Voice Wales NPT Area Committee Meeting Noted

One Voice Wales Chairing Skills Noted

One Voice Wales Financial Regulations Noted

One Voice Wales Use of IT Noted

One Voice Wales Health & Safety Noted

One Voice Wales Community Planning Noted

One Voice Wales The Council Meeting Noted

One Voice Wales Voice Magazine Circulated

One Voice Wales Clerk for Kidwelly Council – Advert Noted

One Voice Wales Tackle Rural Fuel Poverty Noted

Western Power Helping people cope during Power Cuts Noted

Cllr. Stuart Arnold Letter of resignation

The meeting accepted the letter of resignation with regret.
The Clerk said that he had already prepared the advertisement that would now need to be posted on the village notice boards. It was noted that Cllr. Arnold had served for over 10years and that this should be marked with some sort of leaving gift. The Clerk was asked to obtain information by the next meeting regarding a tankard which could be suitably inscribed.
1065 Planning
P2014/0354 Mr John Harris 32 Holiday homes, new access road

Stables and childrens play area No comment
1066 Financial Matters
The Clerk presented the Council with the Annual Return for 2013 /2014 for approval. The document was then signed by the Chair and the Clerk in order to be sent off to the External Auditors, Mazars LLP, by the due date, 30th June.
PAYMENTS

D. J. Davies First interim payment for Phase I 6,537.60 Approved D.J. Davies First interim payment for Phase II 2,407.20 Approved

Ridgewood Associates Internal Audit 275.00 Approved

P.L. White Clerks salary (3mths) 1,409.78 Approved

P.L. White Office Rental (3mths) 100.00 Approved

P.L. White Clerks expenses (3mths) 84.27 Approved

Post Office Clerks Tax (3mths) 352.40 Approved

Clive Willis 3rd Grass cut 370.00 Approved

Clive Willis 4th Grass cut 370.00 Approved

W.E. Williams Love Spoon for Mr. Alfie Heale 23.00 Approved

RECEIPTS
Tonna RFC Annual Rent 52.00
1067 The next ordinary meeting of the Council was then arranged for Tuesday 18h July 2014 at Tonna Primary Community School commencing at 7.00 pm.
The meeting closed at 8.35 pm
Chairman...............................................................................
Date.......................................................................................


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