Call to order chairman wilbur t. Gamble, III


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SUMMARY OF ACTION

TERRELL COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

APRIL 13, 2017

6:00 P.M.
CALL TO ORDER - CHAIRMAN WILBUR T. GAMBLE, III
PRAYER - REVEREND DICK GILL
APPROVAL OF AGENDA - APPROVED AS PRESENTED



APPROVAL OF MINUTES – MARCH 8, 2017 REGULAR MEETING – APPROVED

AND THE MARCH 20, 2017 SPECIAL CALLED MEETING - APPROVED



CHAIRMAN’S REPORT - CHAIRMAN GAMBLE STATED THE BUDGET YEAR IS AT THE HALF

WAY POINT AND THE COUNTY IS ON COURSE AND IN REASONABLE SHAPE. HE

THANKED ALL DEPARTMENTS FOR BEING UNDER BUDGET SO FAR.

TREASURER’S REPORT - PHONSO DONALDSON READ REPORT

CLERK’S REPORT – MARCH 2017 BANK BALANCES & EXPENDITURES READ BY SANDRA

O’STEAN. THE VENDOR ACTIVITY AND FUEL REPORT SUBMITTED AS WRITTEN REPORTS

EMS-911 REPORT - DIRECTOR BO HAMBY READ THE REPORT



EXTENSION SERVICE REPORT – SETH MCALLISTER HANDED OUT WRITTEN REPORT ON

COUNTY EXTENSION AND 4-H PROGRAM NEWS. MARGARET HALBROOK READ OVER

THE HIGH POINTS. THE POSITION OF 4-H PROGRAM ASSISTANT WILL BE ADVERTISED

THE END OF APRIL AND THE NUMBER OF HOURS FOR THIS POSITION HAS BEEN

INCREASED TO 24 HOURS PER WEEK WHICH IS ACCOMMODATED IN THE CURRENT

BUDGET.



CHAMBER OF COMMERCE REPORT - WRITTEN REPORT WAS SUBMITTED—CHAIRMAN

GAMBLE NOTED THE RESIGNATION OF LONDON MAINOR EXECUTIVE DIRECTOR.

WARDEN’S REPORT - BILLY MCCLUNG REPORTED ALL ROADS CLOSED DURING LAST

HEAVY STORM WERE BACK OPEN. CHAIRMAN GAMBLE ASKED ABOUT FLOODING

PROBLEMS IN SASSER AROUND THE FLEA MARKET AND THE CHURCH ACROSS THE

STREET. WARDEN MCCLUNG REPORTED ON THE ONGOING PROBLEMS THERE AND

THE NEED TO HAVE THE TELEPHONE CABLE RELOCATED TO DO NECESSARY WORK

TO HELP WITH THE SITUATION. COMMISSIONER BRAD STAFFORD SUGGESTED LETTER

BE WRITEN AND SENT TO WINDSTREAM REQUESTING THEIR HELP IN THIS. ATTORNEY

JIMMY SKIPPER WILL SEND LETTER TO WINDSTREAM.



ROAD SUPERVISOR REPORT - PRESENTED UNDER WARDEN’S REPORT
SHERIFF’S REPORT - A WRITTEN REPORT WAS SUBMITTED. COMMISSIONER STAFFORD

ASKED SHERIFF ABOUT THE NEW TELEPHONE SYSTEM FOR HIS DEPARTMENTS.

SHERIFF BOWENS REPORTED THE EQUIPMENT IS IN AND SHOULD BE INSTALLED

BY END OF APRIL. HE STATED THE DECISION WAS TO STAY WITH WINDSTREAM AND

THE EQUIPMENT RENTAL SHOULD BE ABOUT $960.00 PER MONTH.
1.


SUMMARY OF ACTION OF APRIL 13, 2017 REGULAR COMMISSIONERS’ MEETING …………

AT THIS TIME, NEW COUNTY ATTORNEY JIMMY SKIPPER ENTERED THE MEETING.

CHAIRMAN GAMBLE STOPPED THE MEETING TO INTRODUCE MR. SKIPPER AND TO GIVE

HIS BACKGROUND AND EXPERIENCES IN LAW AND GOVERNMENT.

RECREATION DEPARTMENT - WRITTEN FINANCIAL STATEMENT WAS SUBMITTED.

RYAN CANNON REPORTED ALL TEAMS HAD BEEN FORMED AND ALL ARE PLAYING

GAMES. HE REPORTED SCOREBOARDS ARE INSTALLED AND WORKING.
OLD BUSINESS:

FOLLOW UP ON HIRING COUNTY MANAGER -- CHAIRMAN GAMBLE INTRODUCED

DAVE WILLS WITH THE ASSOCIATION OF COUNTY COMMISSIONERS GOVERNMENT

WHO GAVE A PRESENTATION ON ISSUES REGARDING COUNTY GOVERNMENT. HE

GAVE FACTS AND FIGURES FOR A MANAGER FOR A COUNTY OF OUR SIZE. TERRELL

COUNTY IS ONE OF EIGHT COUNTIES IN GEORGIA WHO HAVE NO ADMINISTRATOR

OR MANAGER. MR. WILLS ALSO EXPLAINED THAT SOME COUNTIES HAVE AN

ADMINISTRATOR AND EXPLAINED THE DIFFERENCE BETWEEN HAVING AN

ADMINISTRATOR AND A MANAGER. MR. WILLS WAS ASKED HOW INVOLVED ACCG

WOULD BE WILLING TO BE IN ESTABLISHING THE POSITION OF COUNTY MANAGER IF

THAT WAS THE ROUTE TERRELL COUNTY WENT. ACCG IS WILLING TO HELP WITH ALL

ASPECTS OF ESTABLISHING THE POSITION OF MANAGER AND THE STEPS TOWARD

THE HIRING OF A MANAGER WITH THE EXCEPTION OF REVIEWING THE APPLICANTS AND

TAKING PART IN THE INTERVIEWS. THIS ITEM ON THE AGENDA WAS TABLED AND

MOVED TO BE ON NEXT MEETING’S AGENDA.

DELINQUENT GARBAGE ASSESSMENT REPORT --- SANDRA O’STEAN READ THE FIGURES

FOR BILLING YEAR 2016-17.

NEW BUSINESS:

FUTURE COUNTY COMMISSIONER’S MEETING DAY AND TIME --- CHAIRMAN GAMBLE

STATED THAT HE HAD TALKED WITH COUNTY ATTORNEY JIMMY SKIPPER AND

THURSDAY NIGHTS ARE NOT GOOD FOR HIM TO MEET WITH THE BOARD. THE NEW

DAY AND TIME TO HOLD FUTURE COMMISSIONER REGULAR MEETINGS WAS SET FOR

THE FIRST TUESDAY OF EACH MONTH AND THE TIME IS 6 P.M. THE NEXT REGULAR

MEETING FOR THE COMMISSIONERS IS TUESDAY, MAY 2, 2017 AT 6 P.M.
PRESENTATION OF 20 YEAR SERVICE AWARD TO MARTHA ANN COE ---CHAIRMAN GAMBLE

CALLED MARTHA ANN COE TO THE FRONT AND PRESENTED HER WITH A SERVICE

AWARD. THE MEETING WAS PAUSED TO HAVE HER PICTURE TAKEN WITH ALL OF

THE COMMISSIONERS.
REQUEST FOR MUTUAL AIDE AGREEMENT BETWEEN WEBSTER AND TERRELL COUNTY ---

(ANIMAL CONTROL ISSUES ) --- WEBSTER SHERIFF RANDY DELY REQUESTED AN

AGREEMENT BE MADE BETWEEN WEBSTER COUNTY AND TERRELL COUNTY FOR

ANIMAL CONTROL SERVICE. THE AGREEMENT WOULD ALLOW THE ANIMAL CONTROL

DIRECTOR OR MEMBERS OF HER DEPARTMENT TO COME INTO WEBSTER COUNTY AND

ALSO IF WARRANTS WERE NEEDED, WEBSTER COUNTY WOULD ISSUE THEM. THE

COUNTY WILL INVOICE WEBSTER COUNTY FOR SERVICES. THE BOARD VOTED

AFFIRMATIVELY AND ATTORNEY SKIPPER WILL DRAW UP AN AGREEMENT.


2.

SUMMARY OF ACTION OF APRIL 13, 2017 REGULAR COMMISSIONERS’ MEETING ………..
BUSINESS LICENSE ISSUES -- MARTHA ANN COE PRESENTED COPY OF PREVIOUS

REQUIREMENT ISSUED IN 2008 REGARDING THE PROCESS OF OBTAINING A

BUSINESS LICENSE. SHE NOTED THIS HAD BEEN DROPPED IN THE YEARS

FOLLOWING. NOW THERE ARE TWO BUSINESSES IN THE COUNTY WHO OWE OVER

$70,000. IN DELINQUENT TAXES. MS. COE ASKED THE BOARD FOR ACTION TO

COLLECT THE DEBT. CHAIRMAN GAMBLE SUGGESTED REVOKING THE LIQUOR

LICENSE THAT ONE OF THE BUSINESSES HAD JUST BEEN GRANTED AT THE FIRST

OF THE YEAR. ATTORNEY SKIPPER SUGGESTED LEVY ON THE PROPERTIES AND

ADVERTISE PROPERTIES FOR SALE. CHAIRMAN GAMBLE WILL CREATE A RESOLUTION

TO ASK SHERIFF TO POST AND SELL PROPERTY. MOTION WAS MADE AND PASSED

THAT THE SHERIFF WOULD LEVY FIFAS ON THE AARG STATION AND ADVERTISE TO

SELL. MRS. DEE WEST, OWNER OF THE SASSER FLEA MARKET PROPERTY, HAD MADE

AN AGREEMENT WITH THE DELINQUENT TAX COLLECTION OFFICER AND HAD MADE

SOME PAYMENTS. THEREFORE, THE BOARD MADE THE MOTION TO ALLOW HER TO

CONTINUE OPERATING HER BUSINESS AND TO MAKE PAYMENTS ON HER TAX BILLS.

THE MOTION CARRIED.
REQUEST BY FAMILY CONNECTIONS FOR TERRELL COUNTY COMMISSIONER BOARD

TO BE PHYSICAL AGENT --- TONIA JACOBS, TERRELL COUNTY DIRECTOR, DID NOT APPEAR

AND ASKED THAT THE ITEM BE MOVED TO THE MAY 2017 AGENDA.
PROPOSAL FROM SOUTHERN CORRECTIONAL MEDICINE TO BE CONSIDERED AS

MEDICAL PROVIDER FOR HEALTH CARE TO JAIL INMATES – JAIL ADMINISTRATOR SANDRA

WALKER PRESENTED A PROPOSAL FROM SOUTHERN CORRECTIONAL MEDICINE OF

WAYCROSS, GA TO BE THE PROVIDER OF MEDICAL SERVICES TO THE JAIL INMATES.

MS. WALKER ASKED THE BOARD TO LOOK OVER THE PROPOSAL AND TO CONSIDER

ACCEPTING SCM AS THE NEW PROVIDER AS THE RATE WAS LOWER AND MORE

SERVICES OFFERED THAN THE CURRENT PROVIDER. THE CURRENT COMPANY IS

IN CONTRACT AGREEMENT WITH THE COUNTY UNTIL THE TIME IT EXPIRES IN OCTOBER

2017. COMMISSIONERS VOTED TO HAVE SANDRA WALKER AND SANDRA O’STEAN

WORK TOGETHER TO PUT OUT A REQUEST FOR BID PROPOSALS AND TO ADVERTISE

THE BID AND COMPLETE THE PROCESS BEFORE OCTOBER 2017.

ADOPT SEAT BELT POLICY FOR ALL COUNTY EMPLOYEES -- CHAIRMAN GAMBLE STATED

THE NEED TO HAVE THE SEAT BELT POLICY IN WRITTEN FORM AND HAVE THE BOARD

ADOPT IT. MOTION WAS MADE TO ADOPT THE POLICY AND CARRIED. CHAIRMAN

GAMBLE WILL SIGN ON BEHALF OF THE BOARD.
APPROVE RESOLUTION TO ESTABLISH POSITION OF SAFETY COORDINATOR --- CHAIRMAN

GAMBLE STATED THE NEED TO HAVE A WRITTEN RESOLUTION TO ESTABLISH THE

POSITION OF SAFETY COORDINATOR. MOTION TO APPROVE THE RESOLUTION TO

ESTABLISH THE POSITION OF SAFETY COORDINATOR WAS MADE AND CARRIED.

CHAIRMAN GAMBLE WILL SIGN ON BEHALF OF THE BOARD.

RESIGNATION OF SONNY HOOKS FROM SOUTH GEORGIA REGIONAL INFORMATION AUTHORITY - CHAIRMAN GAMBLE STATED SONNY HOOKS HAD SUBMITTED LETTER OF

RESIGNATION FROM THE SOUTH GEORGIA INFORMATION TECHNICAL AUTHORITY

AS A BOARD MEMBER. IT WAS NOTED THAT THE BOARD OF COMMISSIONERS

NOMINATE AND VOTE ON MEMBERS TO THE BOARD OF THIS AUTHORITY. THE MOTION

WAS MADE TO TABLE THE ITEM UNTIL NEXT MEETING. SANDRA O’STEAN WILL SEND

LETTER TO SGRITA.

3.
SUMMARY OF ACTION OF APRIL 13, 2017 REGULAR COMMISSIONERS’ MEETING ……..
LEASE AGREEMENT WITH RALPH MCGILL FOR USE OF BORROW PIT ---CHAIRMAN

GAMBLE EXPLAINED THAT THE COUNTY USES THE PROPERTY OF RALPH MCGILL TO

OBTAIN DIRT FOR USE IN THE COUNTY BY THE ROAD DEPARTMENT AND EXPLAINED

THE ANNUAL RENEWAL OF SURFACE MINING LAND USE PLAN. THE MOTION WAS MADE

TO HAVE AN AGREEMENT BETWEEN RALPH MCGILL AND TERRELL COUNTY DRAWN UP

BY ATTORNEY SKIPPER AND HAVE THE AGREEMENT SIGNED BY THE BOARD CHAIRMAN

AND RALPH MCGILL.
ANNOUNCEMENT OF 2016-2017 LOCAL MAINTENANCE IMPROVEMENT GRANT RESURFACING PROJECTS BID REQUESTS AND SELECTION --- THE BIDS RECEIVED FOR

ROAD RESURFACING FOR 12.2 MILES WERE READ BY CHAIRMAN GAMBLE.

LITTLEFIELD CONSTRUCTION COMPANY OF WAYCROSS, GA WAS THE LOW BIDDER.

CHAIRMAN GAMBLE STATED THERE WAS ENOUGH MONEY IN THE ROADS AND

BRIDGES BANK ACCOUNT (MMIA) TO COVER COST OF RESURFACING THE TEN

PROJECTS SUBMITTED. THE MOTION WAS MADE AND CARRIED TO AWARD THE

BID TO LITTLEFIELD AND HAVE THE INTERIM CLERK NOTIFY LITTLEFIELD AND

THE OTHER BIDDING COMPANY, (REEVES CONSTRUCTION), OF THE DECISION, AND TO

PROCEED WITH RESURFACING ALL TEN LISTED ROADS PROJECTS.
CONCERNED CITIZENS FOR COUNTY ROADS (CAROLYN SOLOMON) -- CHAIRMAN GAMBLE

REPORTED THAT HE HAD SENT OUT LETTER TO MRS. SOLOMON’S ATTORNEY STATING

THE COUNTY WOULD USE MATERIALS WHICH HAD BEEN TESTED ON ANOTHER

COUNTY DIRT ROAD EARLIER IN THE YEAR TO HELP WITH THE SITUATION ON THE

ROAD WHERE SHE LIVES. THE BOARD WILL HAVE BILLY MCCLUNG DO A COST

ESTIMATE AND BRING BACK TO THE BOARD. THIS ITEM WAS TABLED.
APPROVAL FOR PROCLAMATION OF APRIL 2017 AS NATIONAL DONATE

LIFE MONTH - CHAIRMAN GAMBLE NOTED APRIL IS NATIONAL DONATE LIFE MONTH

AND THAT TERRELL COUNTY BOARD OF COMMISSIONERS HAD BEEN ASKED TO

MAKE PROCLAMATION AS SUCH. MOTION TO APPROVE THE PROCLAMATION OF

APRIL 2017 AS NATIONAL DONATE LIFE MONTH WAS MADE AND CARRIED.

MEMORANDUM OF UNDERSTANDING – TERRELL COUNTY DEVELOPMENT

AUTHORITY -- ED DUSKIN OF THE TERRELL COUNTY DEVELOPMENT AUTHORITY

REPORTED THAT THEIR BOARD MET TO HOLD ORGANIZATION MEETING AND

THEN HAD HELD A PUBLIC HEARING REGARDING FIRST SOLAR BUILDING A SOLAR

FIELD ON 750 ACRES IN THE BRONWOOD AREA. THE DEVELOPMENT AUTHORITY

PRESENTED A MEMORANDUM OF UNDERSTANDING WITH FIRST SOLAR TO THE

TERRELL COUNTY BOARD OF COMMISSIONERS AND ASKED THEM TO ACCEPT AND

VOTE TO APPROVE THE MOU. CHAIRMAN GAMBLE PRESENTED FACTS ON FIRST

SOLAR AND ON THEIR FINANCIAL SITUATION. COMMISSIONER WEBB AND CHAIRMAN

GAMBLE STATED THE DEVELOPMENT AUTHORITY SHOULD BE THE FIRST BOARD TO

MAKE A DECISION ON THE MOU AND THEN COME BACK TO THE BOARD OF

COMMISSIONERS WITH THEIR RECOMMENDATION. BOTH CHAIRMAN GAMBLE AND

COMMISSIONER WEBB EXPRESSED THAT FIRST SOLAR SHOULD NOT RECEIVE ANY

TAX ABATEMENT; BUT SHOULD PAY 100% TAXES ON PROPERTY OWNED.

COMMISSIONER LUCIUS HOLLOWAY MADE A MOTION TO APPROVE THE

MEMORANDUM OF UNDERSTANDING AND VOTE TO SIGN THE SAME AT THIS TIME.

TAX ASSESSOR DARLENE PAUL AND COMMISSIONER BRAD STAFFORD REPORTED

THAT MAX SELLERS COULD NOT SERVE ON BOTH THE TAX ASSESSORS’ BOARD AND

THE DEVELOPMENT AUTHORITY BOARD. IT WAS NOTED MR. SELLERS HAD SAID HE

WOULD RESIGN FROM THE TAX ASSESSORS’ BOARD.

4.
SUMMARY OF ACTION OF APRIL 13, 2017 REGULAR COMMISSIONERS’ MEETING ………
MEMORANDUM OF UNDERSTANDING CONTINUED ………..

COMMISSIONER WEBB QUESTIONED ROBERT AARON BEING ABLE TO SIGN THE

MEMORANDUM BEING ON THE BOARD OF EDUCATION AND THE DEVELOPMENT

AUTHORITY. CHAIRMAN GAMBLE STATED 25 YEARS IS TOO LENGTHY FOR A CONTRACT

AND THE LIABILTY ON THE BONDS WAS HUGE. HE SUGGESTED HAVING TERRELL

COUNTY ATTORNEY CONTACT THE ATTORNEY FOR FIRST SOLAR AND GO OVER ISSUES

OF CONCERNS. JIMMY SKIPPER STATED THE DEVELOPMENT AUTHORITY MUST FIRST

VOTE ON THE MEMORANDUM OF UNDERSTANDING AND THEN PRESENT THEIR BOARD’S

RECOMMENDATION TO THE BOARD OF COMMISSIONERS. COMMISSIONER

HOLLOWAY’S MOTION DIED FOR LACK OF SECOND. MR. HOLLOWAY STATED THE

CURRANT PROPOSAL IN THE MEMORANDUM WOULD CREATE MONIES THAT THE

COUNTY DID NOTHING TO EARN. THE DEVELOPMENT AUTHORITY WAS ASKED TO MEET

AND THEY AGREED TO HOLD A MEETING MONDAY, APRIL 17, 2017 TO VOTE ON THE

MOU AND WOULD THEN CONTACT THE COUNTY COMMISSIONERS.
THE MEETING WAS ADJOURNED.

5.

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