1. hours. Full-time employees are expected to work from 9: 00 a m. to 5: 00 p m. each working day and may take up to one hour for lunch. They are expected to


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Name1. hours. Full-time employees are expected to work from 9: 00 a m. to 5: 00 p m. each working day and may take up to one hour for lunch. They are expected to
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PERSONNEL POLICY
All Employees
1. HOURS. Full-time employees are expected to work from 9:00 a.m. to 5:00 p.m. each working day and may take up to one hour for lunch. They are expected to work additional hours as required by their work. Between July 4 and Labor Day the office hours on Fridays are 9:00 a.m. to 3:00 p.m.
2. HOLIDAYS. ______________ observes federal holidays and Martin Luther King's Birthday. Veterans Day is a federal holiday. However, employees may choose to work that day and take off the day after Thanksgiving instead.
3. WORKERS COMPENSATION. ______________ carries Workers Compensation Insurance with the ___________ Insurance Company.
4. RETIREMENT PLAN. ______________ provides a 401(k) Plan through __________ Insurance Company to all employees who have attained the age 21. Employees may have up to 15 percent of their weekly pay deposited in the plan. Such investments are not taxed until withdrawn. The plan offers several different investment vehicles. Enrollment is open on July 1 and January 1 for employees who completed six months’ employment. The firm will make a matching contribution on behalf of all eligible employees equal to 100 percent of your 401(k) contributions up to 3 percent of your annual earnings, and 50 percent of the next 2 percent of earnings saved in the plan. In other words, if you save 5 percent or more of your annual earnings, the firm will contribute a matching contribution of 4 percent of your earnings. Our agent, ___________, can provide more information about the plan and financial planning advice. He can be reached at _____________.
5. CLIENT ORIGINATION INCENTIVE.
(a) Non-attorneys: For every paying client an employee brings to the firm he or she will receive a $100 bonus.
(b) Attorneys: Associates will receive 10 percent of fees paid by clients they bring to the firm.
Employees: 3 Days (or 24 hours) or More Per Week
6. VACATIONS and SICK/PERSONAL LEAVE.
(a) Vacations, personal leave and sick days may be drawn from the same leave pool. Beginning with the first full calendar year of employment, each employee is entitled to 20 days of leave a year plus one day for each calendar year of employment. For example, an employee in his or her first full calendar year is entitled to 21 days of leave. There is no seniority for years worked fewer than three days a week.
(b) First-year employees are entitled to one and a half day of leave for each month employed and working at least three days a week.
(c) When an employee leaves ______________ he or she will stay on the payroll until all leave days have been used, with the number available prorated by the month of departure. This rule also applies to people who take leave due to illness or parental leave.
(d) All leave days taken must be reported to the Office Manager who will report them to the payroll service. All leave records will be shown on payroll check stubs. Employees are responsible for checking the accuracy of these statements and report any discrepancy to the Office Manager. Leave will be recorded in hourly increments.
7. EXTENDED LEAVE RESERVE. Any leave days not taken during a calendar year will be accumulated as a reserve against long-term absence from work due to illness of the employee or of a family member, or as necessary for other personal reasons, such as bereavement or jury duty. In addition, each employee will be provided with two extended leave days at the beginning of each calendar year. This reserve will be drawn on beginning on the fifth consecutive working day of absence. It may be drawn on for parental leave after the birth of a child. It may not be drawn on for vacation leave. No compensation will be provided for unused extended leave days when an employee leaves the firm. All extended leave records will be shown on check stubs.
8. PARENTAL LEAVE. Employees who take leave due to the birth of a child are entitled to two weeks of paid leave in addition to any standard or extended leave days they choose to take. If they return to work within two months of the birth of the child they will be placed in the same or a comparable job position. If they wish to return after more than two months of parental leave, every effort will be made to offer the same or a similar job. An employee taking advantage of this parental leave provision must provide notice within two weeks of beginning his or her leave of when and if he or she expects to return to work. (Parental leave days remaining in any year may not be accumulated from year to year and may not be added to an employee's extended leave reserve.)
9. FAMILY ILLNESS LEAVE POLICY. Employees who take leave due to the serious illness of a child, spouse, partner, sibling or parent are entitled to five days paid leave in addition to any standard or extended leave days they choose to take. They may take up to two months unpaid leave. If they return to work within one (two) months of the beginning of their leave period they will be placed in the same or a comparable job position. Illness leave days may not be accumulated from year to year and may not be added to an employee’s extended leave reserve.
10. BEREAVEMENT LEAVE. Employees may take up to four days a year of bereavement leave. (Bereavement leave days remaining in any year may not be accumulated from year to year and may not be added to an employee's extended leave reserve.)
11. JURY DUTY. Employees required to report for jury duties are entitled to three days of paid leave in addition to any standard or extended leave days they choose to take. If the jury duty exhausts the employee's leave, he or she may take unpaid leave for the duration of the jury duty. If the employee returns to work within two months, he or she will be placed in the same or a comparable job position. If the employee is absent for more than two months, every effort will be made to offer the same or a similar job. ______________ has the right to request a copy of the jury duty notification. (Jury duty leave days remaining in any year may not be accumulated from year to year and may not be added to an employee's extended leave reserve.)
12. PART-TIME WORK. The number of leave days available to a part-time employee working three days or more per week are prorated by the number of days of the week the employee works. (Benefits for an employee working partial days will be prorated based on the number of hours worked based on a 40-hour work week.) For instance, an employee who works three days a week will have 60 percent of the vacation and sick leave available to a full-time employee. An employee may change his or her part-time status only with the approval of the Managing Attorney.
13. HEALTH BENEFITS. ______________ provides health coverage through Harvard Pilgrim Health Care. ______________ pays 80 percent of the premium for coverage for the employee and his or her spouse and minor children, if any. Employees must pay the balance of the premium, which may be deducted from their weekly paycheck.
14. ADDITIONAL HEALTH AND CHILD-CARE BENEFITS. ______________ offers its employees plans for setting aside pretax income for both child care and health expenses. Each January 1st, employees decide how much annual income they wish to set aside for child care or allowable health expenses up to $5,000 and $2,000 per annum, respectively. Each pay period the funds are taken from pre-income tax earnings and are deposited with the administrator. Employees then submit expense claims to the administrator and refunds can be directly deposited into the employee’s bank account. Child care can be set up as an automatic weekly refund amount. All claims must be submitted by March 31 of the following year. There are restrictions on allowable health costs and other guidelines must be met.


15. PROFESSIONAL FUND. ______________ will pay up to $2,000 per attorney, $1,500 for the office manager, $1,000 for the paralegals, and $500 for other employees (these amounts to be prorated for a partial year of employment, parental, family leave, and part-time employment) per year for the following: tuition and registration fees for courses and conferences related to the employee's work, work and professional development related travel, professional organization dues, subscriptions and publications related to their work, professional licensing fees, artwork for the office and work-related meals. It also may be used as a matching fund for charitable gifts employees make from their own funds. Fifty percent of any balance remaining at the end of the year will carry forward to the next fiscal year.
While enrolled in either an undergraduate or graduate a degree program, the firm will reimburse an employee up to $1,000 per year towards tuition and books. This tuition/book portion of the fund does not accumulate from year to year.
This is a self-administered fund requiring no prior approval. To make a withdrawal, simply complete a Professional Fund Check Request and submit to the bookkeeper or office manager.
The professional fund will be prorated for part-time employees or employees out on parental or extended leave. Your professional fund balance will be shown on your check stubs.
16. BONUSES. All employees will be given year-end bonuses determined on the basis of the firm's profitability and the individual's contribution, including hours worked, business brought in, a realization rate for his or her work, quality of work completed and tenure with the firm.
17. OVERTIME. All employees are expected to work the hours necessary to complete their work, whether this means working outside of the normal workday or workweek. Billing employees (lawyers and paralegals) and the office manager is not entitled to overtime pay. Other employees (secretaries and the receptionist) are entitled to overtime pay under the following terms. If they work past 5:00 p.m. but complete their work by 5:30 p.m. no overtime pay will be due. However, if they work past 5:30 p.m., they will be paid for overtime work beginning at 5:00 p.m. Overtime pay is one-and-half times the employee's base rate (calculated based on a 40-hour week). Those employees entitled to overtime pay may at their election receive comp. time instead, one hour of overtime meriting one hour of comp. time. Any comp. time accrued will be added to the employee's leave time. Work on weekends or holidays will entitle the employee to overtime or comp. time.
18. DRESS CODE. All employees may wear business or business casual attire Monday through Thursday. Lawyers and paralegals must wear appropriate business attire when meeting with new clients. Jeans and tee shirts are allowed on Friday only. Shorts are allowed on Fridays during the summer only (same schedule as early office closing).
Employees: 4 Days or More Per Week
17. DISABILITY INSURANCE. ______________ provides both short-term and long-term disability insurance equal to 60 percent of the employee's salary up to $5,000 per month. Under the short-term plan, benefits begin on the first day of an accident or the eighth day of an illness and last up to 13 weeks. The long-term policy provides coverage beginning after 90 days of disability. There is a 24-month pre-existing condition limitation on both short and long-term benefits. This coverage is provided by the ____________ Insurance Company.


18. LIFE INSURANCE. ______________ provides life insurance equal to each employee's annual salary up to $50,000. There is a 12-month pre-existing condition limitation on the policy. This coverage is provided by the __________ Insurance Company.
______________ reserves the right to change any and all provisions of the above Personnel Policy upon 30 days' written notice.

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