Implementing Governance in SharePoint 2010


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Implementing Governance in SharePoint 2010

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Implementing Governance in SharePoint 2010

Robin Meuré (MVP) and Daniel McPherson (Authors)
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Bill Baer (Contributor)

Microsoft Corporation

August 2010

Applies to:  SharePoint 2010 Products

Summary: SharePoint 2010 provides a rich set of capabilities that empower business users. For example, Microsoft® SharePoint® 2010 enables users to collaborate with each other, tag and rate content, self-publish, and even develop their own solutions. These new capabilities require clear guidance to both underscore their benefits and realize their potential while maintaining a level of consistency and control within an organization.

Overview


SharePoint 2010 provides a rich set of capabilities that empower business users. For example, SharePoint 2010 enables users to collaborate with each other, tag and rate content, self-publish, and even develop their own solutions. These new capabilities require clear guidance to both underscore their benefits and realize their potential while maintaining a level of consistency and control within an organization.

The challenge for IT organizations is to create an appropriate level of centralized control, while at the same time, avoiding any impact on the business benefits derived by placing power in the hands of end users.

Control can be enforced through workflows and other processes, encouraged through the documentation of best practices, or assured through monitoring and reporting. Effective governance will require the combination of all these, and more, in a way that suits the culture of your organization.

This document focuses on the “back end” of SharePoint Governance – the technical implementation. It provides high-level guidance on the many configuration options SharePoint provides to enable you to manage the environment for the benefit of all. For more information about the “front end” of SharePoint Governance - the business aspect, refer to the following whitepaper: SharePoint 2010 Governance Planning.

For more background information concerning SharePoint governance in general please refer to the following documents:


Contents


Overview 3

Farm Controls 5

Service Accounts 5

SharePoint Managed Accounts 5

Password Management 5

Changing Accounts 5

Diagnostic Logging 6

Event Throttling 6

Correlation IDs 7

Event Log Flood Protection 7

Trace Logging 7

Usage Data and Health Data Collection 9

Web Analytics 9

Traffic 10

Search 10

Inventory 10

Health Analyzer 11

Timer Jobs 12

Releases and Upgrades 12

Backup 13

Central Administration 13

Scripted Backup 15

SQL Server Database 15

Web Application Controls 16

Content Database Management 16

Supported / Blocked File Types 17

Security Policies 17

Resource Throttling 18

Application Pools 19

Security 20

Reliability 20

Solutions and Features 20

Farm Solution 20

Sandboxed Solutions 21

Search 22

Index file location 22

Content Sources 22

Customization 23

SharePoint Designer 23

Branding 24

Themes 24

Master Pages 25

Site Controls 26

Security and Permissions 26

Access Requests 26

Quotas 26

Storage Limit Quotas 26

Resource Limit Quotas 26

Resource Throttling 27

Lifecycle Management 29

Site Deletion 29

Archiving / Site Backup and Restore 29

Auditing 30

Provisioning and Self Service Site Creation 30

Secondary Owner 30

Managed Paths 30

Multi-Tenancy 30

Conclusion 31

Additional Resources 31

About the Author 31


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