Description of the Cost-Benefit for the Possible Grant Award

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Grant Application Narrative Template


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Description of the Cost-Benefit for the Possible Grant Award


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About Philips Healthcare Products


This booklet was developed by Philips Healthcare in partnership with Dr. Beverly A. Browning, author of Grant Writing For Dummies®, as a resource guide for its customers. The information you’re about to read provides insight into:

  • Where to find grant funding opportunities for Automatic Electronic Defibrillators (AEDs).

  • How to research and write a highly compelling grant proposal narrative.

  • Where to find freelance grant writers, grant writing training, writing software aids, and more!

Public Sector Grants (aka Government Funding)
Agency: U.S. Department of Justice – Primary Program for Law Enforcement AEDs
Web site: (monitor annual funding opportunities on this Web page)
Edward Byrne Memorial Justice Assistance Grant (JAG) Formula Program: Local Solicitation

Catalog of Federal Domestic Assistance (CFDA) #16.804 (for information on Recovery Act funding available through 2011) and #16.738 (for the regular non-Recovery Act funding).

The 2010 Recovery Act grant application deadline has passed; however, monitor the Web site for funding available under CFDA #16.738. You can go to to review the full intent of the legislation behind each of these grant funding opportunities.
Funding Cycle: Winter and Spring (annually)
Specifics: The Edward Byrne Memorial Justice Assistance Grant (JAG) Formula Program is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information-sharing initiatives. JAG-funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures.
How a Formula Grant Works and Eligible Applicants: The Bureau of Justice Statistics (BJS) calculates, for each state and territory, a minimum base allocation which, based on the statutory JAG formula, can be enhanced by (1) the state’s share of the national population and (2) the state’s share of the country’s Part 1 violent crime statistics. Once the state funding is calculated, 60% of the allocation is awarded to the state and 40% to eligible units of local government. States also have a variable percentage of the allocation that is required to “pass through” to units of local government. This amount, also calculated by BJS, is based on each state’s crime expenditures. In addition, the formula calculates direct allocations for local governments within each state, based on their share of the total violent crime reported within the state. Local governments that are entitled to at least $10,000 awards may apply directly to Bureau of Justice Assistance for Local JAG grants.
Allowable Activities Include Equipment Purchases: JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information systems for criminal justice, and criminal justice–related research and evaluation activities that will improve or enhance:

  • Law enforcement programs

  • Prosecution and court programs

  • Prevention and education programs

  • Corrections and community corrections programs

  • Drug treatment and enforcement programs

  • Planning, evaluation, and technology improvement programs

  • Crime victim and witness programs (other than compensation)

Tip for Incorporating AEDs into Your Allowable Activities: No JAG funds may be expended outside of the JAG purpose areas. Even within the purpose areas, however, JAG funds may not be used directly or indirectly for security enhancements or equipment for nongovernmental entities not engaged in criminal justice or public safety. Nor may JAG funds be used directly or indirectly to provide for any of the following matters unless the Bureau of Justice Assistance (BJA) certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order:

  • Vehicles (excluding police cruisers), vessels (excluding police boats), or aircraft (excluding police helicopters)

  • Luxury items

  • Real estate

  • Construction projects (other than penal or correctional institutions)

  • Any similar matters

The sole purpose for applying for JAG funds should not be for the acquisition of AEDs. However, you can add AEDs when you request funds for your main programs that fall under the Allowable Activities. Implementing a program in any one of these areas requires materials, supplies, and equipment. Adding AEDs to your program’s needs and including them under the Equipment line item in your budget summary and narrative is allowable. Don’t miss this annual opportunity to apply for JAG funding; it is a definite recurring funding source for purchasing AEDs for your law enforcement agency.
What Happened to the Local Law Enforcement Block Grants Under JAG? The JAG Program allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. JAG blends the previous Byrne Formula and Local Law Enforcement Block Grant Programs to provide agencies with the flexibility to prioritize and place justice funds where they are needed most.
How to Contact BJA: It’s a good idea to contact BJA and get on their notification list for the annual funding cycles. Here is their contact information:
Bureau of Justice Assistance
810 Seventh Street NW, Fourth Floor
Washington, DC 20531
Phone: 202-616-6500
Toll-free: 1-866-859-2687
Fax: 202-305-1367
Online email form:

Agency: U.S. Department of Justice – Other Programs to Track
Grant Program: Weed and Seed Grant Program

Look up Catalog of Federal Domestic Assistance (CFDA) #16.595 ( to review the full intent of the legislation behind this grant funding opportunity.

Second Chance Act Adult and Juvenile Offender Reentry Demonstration Projects – CFDA #16.812 The Second Chance Act will help ensure the transition individuals make from prison, jail, or juvenile residential facilities to the community is a safe and successful process. Applicants are limited to state and local government agencies and federally recognized Indian tribes. Applicants must adhere to all of the eligibility and funding requirements of the Second Chance Act. In order to be eligible to apply for funding, the jurisdiction preparing the application must have developed a reentry strategic plan, which includes a detailed implementation schedule as well as extensive evidence of collaboration with key public and private stakeholders. Applicants must also have established a Reentry Task Force comprised of specific justice system and community representation.
Note: Remember, you’ll need to work with your Agency’s community partners (Social Services, Healthcare, Schools, Human Services Providers) to plan and write a comprehensive grant-specific program that just happens to include the need for AEDs in all areas where law enforcement personnel will interact with a high risk public—including juveniles.
The next program is a competition that your state agency must apply for; however, once these funds are in your state, you can contact your Department of Justice agency to inquire about their re-granting process and how your agency can be a partner in regional or local services. If your state does re-grant these funds, you’ll need to check with the state-level contact to make sure that equipment is an allowable cost since the state can deviate from the federal guidelines for allowable costs.
Title II Formula Grants Program – CFDA #16.540

This program supports state and local efforts in planning, establishing, operating, coordinating, and evaluating projects directly or through grants and contracts with public and private agencies for the development of more effective education, training, research, prevention, diversion, treatment, and rehabilitation programs in the area of juvenile delinquency and programs to improve the juvenile justice system. The grant awards to states are for three years.
Note: At least 66% of Title II funds (unless waived by the State agency) must be expended:
A. Through programs of units of local government or combinations thereof, to the extent such programs are consistent with the State plan;

B. Through programs of local private agencies, to the extent such programs are consistent with the State plan, except that direct funding of any local private agency by a State shall be permitted only if such agency requests such funding after it has applied for and been denied funding by any unit of local government or combination thereof; and

C. To provide funds for programs of Indian tribes that perform law enforcement functions (as determined by the Secretary of the Interior)…

Another federal agency for AED funding:
Agency: Department of Health and Human Services – Health Resources and Services Administration
Web site:

Grant Program: Rural Access to Emergency Devices Grant Program

Funding Cycle: In the past, grants have been awarded annually and were made for up to two years. Monies have severely decreased since 2008. Monitor this program closely for 2010 (and beyond) funding availability.
Specifics: The Office of Rural Health Policy's Rural Access to Emergency Devices (RAED) Grant Program provides funding to rural communities to purchase automated external defibrillators (AEDs) and provide training in their use and maintenance. The legislation that created this program states that awards will be made to community partnerships. These partnerships are defined as a consortium of first responders (e.g., EMS, law enforcement, and fire departments) and local for-profit and nonprofit entities that may include, but are not limited to, long-term care facilities, rural health clinics, community health centers, post offices, libraries and other civic centers, athletic facilities, senior citizen and day care facilities, faith-based organizations, and schools without AEDs. An applicant must be part of a statewide, regional, or multicounty consortium or rural community organization applying as a community partnership. Funding preference is given to those community partnerships that are statewide in scope. Each community partnership must have a designated lead applicant as the grantee of record and to act as the fiscal agent for the partnership. In order to qualify as a statewide community partnership, all eligible counties do not have to be included. However, a state-level office must be the lead applicant. State Emergency Medical Services Offices and State Offices of Rural Health are encouraged to apply as a lead applicant.
How to Know if Your Location Qualifies: The Office of Rural Health Policy has issued a new list of areas eligible for Rural Health Grant Programs based on 2000 Census data. You can check your geographic location by reviewing this document:
Tip: If your Department is located in a rural community, use this Website to find the rural health contact in your state:
Private Sector Grants (aka Foundation and Corporate Funding)
Web sites to search for foundation and corporate funding:
The Foundation Center
Physical Locations: The Foundation Center operates library/learning centers in five locations—New York City; Washington, DC; Atlanta; Cleveland; and San Francisco—that offer free access to information resources and educational programs. It also maintains unique databases of information on the more than 95,000 foundations, corporate donors, and grantmaking public charities in the United States and 1.3 million of their recent grants. Its Foundation Directory Online subscription service is the most popular means for searching these databases. The Center also has several hundred operating locations. You can find a Center resource site near you at this Web site:
Online Access Outside of Physical Locations: The Foundation Center has some limited information available free-of-charge via its Web site. The following is a list of free information available online:
Free newsletters available via e-mail subscription
Philanthropy News Digest – weekly news digest on what is happening in the world of philanthropy
RFP Bulletin – weekly roundup of recently announced Requests for Proposals (RFPs) from private, corporate, and government funding sources
I recommend you visit the Foundation Center’s Web site to find Locations in your state where you can visit a large local public or university library and receive help from the research librarian in accessing the Center’s massive 98,000 foundation/corporate grantmaker’s database.
How to Maximize Your Foundation Center Searches: When you open the Foundation Directory Online, you’ll see this search page:

To quickly retrieve a list of potential funding sources for AEDs, fill in each of the search fields as recommended here:
Grantmaker Name Unless you actually know the name of a relevant foundation or corporate grantmaker, leave this field blank.
Grantmaker Location – This section asks for State, County, City, Metro Area, Congressional District, and Zip Code for the grantmaker. Entering something in one of these fields is a grave mistake a lot of grant seekers make. Do not enter anything into any field in this section! Why not? It’s irrelevant where the grantmaker is located. What is relevant is where the grantmaker awards grants!
Fields of Interest Leave this field blank.
Types of Support Type in Equipment.
Geographic Focus – Type in the name of your State.
Trustees, Officers, and Donors – Leave this field blank.
Type of Grantmaker Leave this field blank.
Total Giving Leave this field blank.
Keyword Search Type each of the following terms (one term per search) and review the results:

  • AEDs

  • Law Enforcement

  • Life Support

  • Safety + Public

What you’ll get back after you press the Search tab – You’ll receive a list of foundations and corporations that have included your search term in their online profile. You’ll need to read the full profile in order to determine if you’ve found a match for your AED equipment needs. Copyright protection prohibits from actually including a copy of the Foundation’s actual profile in this booklet; however, these are the categories that you’ll see in a potential funder’s profile:

  • General Grantmaker Information (contact person, mailing address, and telephone number)

  • Type of Grantmaker (independent foundation, family foundation, private foundation, or public foundation)

  • IRS Exemption Status (501(c)(3) or other nonprofit status)

  • Financial Data (year-end assets and total giving figures)

  • Employer Identification Number

  • 990-PF (multiple years of Internal Revenue Services tax returns)

  • Last Updated (when the profile was last revised)

  • Donors (the source of the Foundation’s start-up funds)

  • Background (year and state in which established)

  • Limitations (restrictions on grant awards; for example, no grants to individuals)

  • Purpose and Activities (specific areas in which grants are awarded that reflect the foundation’s goals; for example, education, health care, public benefit, and community development)

  • Fields of Interest (ranges from A to Z, including safety)

  • Geographic Focus (state, counties, and cities where grants are awarded)

  • Types of Support (ranges from annual campaigns to use of facilities, including equipment)

  • Publications (lists informative grantmaker publications that can be requested; for example, annual reports and newsletters)

  • Application Information (tells how to apply for funding from grantmaker [letter, online application, common grant application form, or other specific format], as well as how many copies of the proposal are needed, the Board of Directors’ meeting dates, and the deadlines for submitting proposals)

  • Officers (gives the names of the Board of Directors’ officers)

  • Directors (names the other Board of Directors members)

  • Number of Staff

  • Memberships (lists local, regional, and national organizations the grantmaker is affiliated with, such as a regional association of grantmakers and the Council on Foundations)

  • Financial Data (itemizes the most recently reported total market value of the grantmaker’s assets; expenditures; total giving; qualifying distributions; and total number of grants awarded and the high/low amounts of grants awarded)

  • Additional Location Information (gives the county and congressional district for the grantmaker)

  • Selected Grants (provides a topical summary of some of the most recent grants awarded by the grantmaker; includes the amount of the grant, the applicant agency, their location by city, the type of funding awarded, and the length of the grant award)

As a group, public and private sector funders accept numerous grant application narrative formats. But as individual grantmakers, they each accept a preferred format. Rather than outline a specific format which might not be the one required by the grantmaker you are approaching for funds, this toolkit will go over the main components of a well-written proposal narrative:

  1. A detailed description of the proposed project, including the project’s budget detail.

  2. A description of the cost-benefit for the proposed grant award.

Let’s get started by looking at what you need to write an effective grant proposal.
Detailed Description of Your Proposed Project and Budget

  • What are the service issues?

  • What are the funding problems?

  • What numbers and statistics illustrate the problem to be addressed?

Note: The problem description sets the stage for the solution description. These should be based on a risk assessment. Do not start writing about the solution until you have fully presented the problem by answering all of the questions in the three bullets!

Service issues
The narrative must answer the following questions about service issues:

  1. Who is your target population (fragile, elderly, community-at-large, etc.) that you cannot serve efficiently and effectively now because of the shortage or absence of AEDs?

  2. What are the demographics of your target population (age ranges, total population for each age range, gender, ethnicity, limited English-speaking, hearing impaired, visually impaired, homebound, etc.)?

  3. What barriers (service issues) have you encountered in trying to serve your target population?

  4. How many times in the past year—and for the three previous years—have you had to administer CPR manually while waiting for your local EMS unit to arrive? What were the risks to law enforcement personnel and the person receiving CPR?

Here is a short simple paragraph:
The target population for this grant proposal is the 36,794 residents of Moore County, Georgia (U.S. Census, 2008 update). Approximately, 7.8% (2,870) of residents are medically fragile and require some form of nursing home, adult foster, homebound, or respite care. The Sheriff’s Department is called first because the patient in need of immediate transport is often combative and family members seem to accelerate the medical crisis situation. Since our units are already on patrol and can respond quickly, deputies often arrive on the scene before EMS personnel. Often, the patient is so worked up with anxiety and fear, cardiac arrest is in the process and there is no time to wait for the County’s EMS unit to arrive. Alarmingly, Moore County deputies cannot wait to begin administering CPR; more alarmingly, our deputies do not have AEDs in their units. Therefore, without any type of protective barrier or electronic life saving device, mouth-to-mouth CPR is started. In the past year alone, 87 responses involved manual CPR; in 20 cases, the patient had AIDS/HIV or herpes simplex or reactivated tuberculosis. In the past three years, 246 responses involved manual CPR; in 49 cases patients had communicable diseases. Yes, our deputies forged ahead putting their own health in harm’s way.
Funding problems
The narrative must answer the following questions about funding problems:

  1. Why can’t you use internal funds to purchase AEDs?

  2. What is happening with your budget (cuts, layoffs, etc.) because of the local, regional, state, and national economies?

  3. If you now have AEDs, how old are they and are they in need of replacement? What is the total cost to replace the equipment and how is this cost a barrier to purchasing new equipment?

  4. If you are purchasing critically needed equipment for the first time, why don’t you already have it? What type of equipment is needed (detailed listing) and what is the cost per unit? Also include the total cost for all needed equipment.

Here is a short sample paragraph:
For the past five years, the County experienced one budget cut after another. County offices are now open four days per week instead of five days. Overtime for all deputies has been eliminated. Most recently, the County started requiring all of its employees to contribute to the cost of their health care coverage. Vehicles for the Sheriff’s Department are over 10 years old and constantly in maintenance. Budget line items for equipment have long been eliminated from the Department’s budget. This means there are no internal funds to purchase any of the critically needed equipment including AEDs. For 48 squad cars, there are two ten-year-old AEDs that are outdated and often malfunction (sparking or failing to turn on). It is essential that the Department equip its squad cars with one AED each. The cost for each one is $1,600. We need 48 at a total cost of $76,800. Sadly, the County Commissioners won’t even allow the Sheriff to plead his case before the Finance Committee because of all of the lingering and crippling budget deficit issues.
Effective ways for finding and incorporating statistics
Most target population demographics may be found on the Internet. You may also need to contact local agencies for some statistics.
Note: Since Web site addresses change frequently, it’s best to Google these sites for the most current Web link.
National and Regional Demographics
American Fact Finder: Social, economic, and housing characteristics for states, cities, counties, congressional districts, and more compiled by the U.S. Census Bureau. A Social Characteristic Profile includes estimated populations of various ethnic groups.
State and Local Demographics
National Uniform Crime Reports: Crime in the United States (CIUS) is an annual publication in which the Federal Bureau of Investigation (FBI) compiles volume and rate of crime offenses for the nation, the states, and individual agencies. This report also includes arrest, clearance, and law enforcement employee data.
State and Local Uniform Crime Reports: Check with your state agency (Department of Justice or State Police or Public Services) for state and local Uniform Crime Reports.
County and City Data Books: Demographic, social, and economic data for states, counties, and cities in the United States.
Census of Agriculture: Race, ethnicity, and gender profiles for states and counties.
County Health Department: Vital statistics for causes of death, incidences of heart disease, and general population demographics related to health statuses.
Here’s a sample paragraph of how to incorporate convincing statistics into gloom, doom, drama, and trauma-oriented narrative language:
Service Issues: Chadwick Township is located in Monroe County, Michigan. The Police Department is under the jurisdiction of the Township. According to the U.S. Census Bureau (2007), there are 4,567 residents. Some 12% of residents are between the ages of birth and 5 years old; 6% are ages 6 to 18 years old; 24% are ages 19 to 44 years old; 40% are ages 45 to 64 years old; and 18% are over the age of 65 years old. According to the American Heart Association (study released in 2009), about 34% of people who experience a coronary attack in a given year die from it. The average age for a first attack is 66 for men and 70 for women; people in their 20s and 30s suffer attacks too. The risk of a heart attack climbs for men after age 45 and for women after age 55. The risk is even higher for Hispanics and Blacks. Heart attacks occur roughly every 35 seconds in the United States, and most occur in the morning, a time when the platelets in the blood are especially "sticky" and prone to form clots. Survival odds for people who have had a heart attack keep getting better thanks to advances in diagnosis, medication, and lifesaving technology. Last year we responded to 94 incidences of cardiac arrests while performing normal law enforcement duties. Regretfully, only 52 of the victims survived. This survival rate is in itself a miracle since the Police Department has no AEDs in squad cars and must call in and wait on an EMS unit from an adjacent county (47 miles away) for cardiac arrest calls. The risk for our officers who must administer manual CPR is high given today’s myriad transmittable disease concerns.
Remember: You must tie the solution to the problem.
Finishing writing this first section of your grant proposal narrative by answering the follow three questions:

  • What will you purchase with the grant?

  • How will the purchase be used?

  • How does the purchase address the problem you described?

Note: If your grant request includes equipment to be used in mass casualty events, explain the critical infrastructure that you protect and how your request would be consistent with your state's strategic plan.
Here is a short sample paragraph:
Grant funds will enable the County Sheriff’s Department to purchase 48 HeartStart FRx Defibrillators manufactured by Philips Healthcare. The HeartStart FRx offers on-demand CPR Coaching to help the stressed user recall their training. Calm, clear voice instructions are precisely timed to the responder’s actions, guiding the responder every step of the way. At just 3.5 pounds, it is among the smallest and lightest defibrillators.
Capabilities and Features:
Simplify the rescue of a child with the Infant/Child key. Unique in the industry, the Infant/child key turns the HeartStart FRx into a pediatric defibrillator, tailoring the voice instructions and therapy to the needs of a child. That means just one pad set works for adults, children, and infants, simplifying a stressful rescue. 

Rugged. Designed for real-world use, the HeartStart FRx was built to surpass rigorous testing requirements: jetting water, crushing loads up to 500 pounds and a one-meter drop onto concrete.

Ready when needed. Every HeartStart FRx goes through a 120 point test before it leaves the factory. On the job, the HeartStart FRx automatically conducts self-tests every single day, not just weekly. It performs over 85 different tests in all. Even the pads are tested for readiness.

Effective. The electric medicine delivered by the HeartStart FRx is the world leader in automated external defibrillators (AEDs), with more than 40 studies on its effectiveness. Philips’ high-current/low energy therapy ensures a potent defibrillation dose, while at the same time, minimizing side effects that are harmful to a fragile heart. So the HeartStart FRx can deliver its most powerful therapy from the very first shock. There’s no need to hold back.
Make the most of CPR. Recent studies have shown that CPR is even more vital to survival than previously realized.1,2,3,4 Yet its benefits dissipate in seconds. Delivering a shock quickly after chest compressions is critical. The HeartStart FRx’s Quick Shock feature delivers therapy in just 8 seconds (typical) after chest compressions. Other devices can take 2 or 3 times that, reducing the likelihood of shock success, and potentially, survival.

Give your early defibrillation program the best chance for success. With HeartStart Essentials AED Services, Philips experts can draw on a wealth of experience to help you get your program started on the right foot, with pre-implementation consulting and site assessments. We can help manage your everyday needs, including medical direction from a licensed physician, AED/CPR training, web-based program management, and case management software.

1. Cobb LA, et al. JAMA. 1999; 281(13):1182-1188
2. Wik L, et al. JAMA. 2003 Mar 19; 289(11):1389-1395
3. Yu T, et al. Circulation. 2002; 106:368-372
4. Eftestol T, et al. Circulation. 2002;105:2270-2273
The purchase will be used to fully equip 48 Sheriff’s Department squad cars bringing the Department to full AED capacity. The grant funding will alleviate the problem of outdated AEDs and a limited supply of life-saving equipment.
The narrative must answer the following questions about how the new equipment will be used:

  1. How will you use the AEDs to increase your responding officer’s CPR capability prior to the EMS unit’s arrival?

  2. How will you use the equipment to decrease the chance of a public health incident when manual CPR must be performed?

Here is a short sample paragraph:
It’s critical that our deputies begin life-saving efforts first and then notify EMS once the patient is stabilized. Deputies are typically in their zones, well-dispersed and only minutes away from a 911 call to provide immediate help. This is a priority as cardiac patients have a four-minute window from the time of cardiac arrest until brain cells begin to die. Defibrillators in every squad car will allow deputies to start using live-saving treatment on arrival at the scene. In addition, AEDs will reduce the risk of transmission of e communicable diseases which is a public health risk when manual CPR is administered.
Description of the Cost-Benefit for the Possible Grant Award

  • What partnerships and collaborative efforts will this project initiate or support?

  • How will awarding this grant benefit the members of your organization, region, or community?

  • What steps have you taken to keep the cost down while adequately addressing the problem or risk?

Partnerships and collaborative efforts

The narrative must answer the following questions about your organization’s partnerships and collaborative efforts:

  1. Who are your community, regional, and state-level law enforcement and other partners (units of government; fundraising auxiliary arms of your police department; social and human services organizations; community colleges and universities; foundations; corporations and mom and pop businesses; membership organizations, including chambers of commerce; and volunteers)?

  2. What types of collaborative efforts has your organization been involved in?

  3. What activities has each partner been involved in (projects, special events, fundraising, contributions, etc.)?

Here is a short sample paragraph:
The Department has multiple levels of community, regional and state-level law enforcement and other partners. Officer training and administrative oversight is provided the Arizona Department of Public Services. We are also the lead agency in the County’s Immigration and Customs Enforcement (ICE) Unit. ICE brings together 14 municipal law enforcement agencies for joint operations, planning, and resource sharing. In addition, our Department assigns training officers as instructors for the regional Calvin B. Klein Training Academy in Prescott Valley. Deputies also help patrol campuses at six county school districts that have a total of 3,295 students enrolled. Collaborative efforts have included participating in the Junior Police Academy Program, Public Safety Day, Police/Fire Fundraising Basketball Tournaments, and assisting the Sheriff’s Auxiliary (spouses of officers who volunteer to raise funds for the Department) in selling raffle tickets and raising over $5,000 annually for bullet proof vests and in-car video cameras.
Benefits of the grant award for your stakeholders
The narrative must answer the following questions about the benefits of the pending grant award to your stakeholders:

  1. What are the benefits to the residents that you serve?

  2. What are the benefits to the communities that you serve?

  3. What are the benefits to your community partners?

Here is a short sample paragraph:
According to recent research (Law Enforcement Newsletter, 2010), 85.6% of law enforcement agencies with an AED program believe it has been one of the main reasons for improving their Department’s image among the public they serve. Research findings support the benefits for the residents and the communities that our Department serves:
- Cities that equip police with automated external defibrillators (AEDs) are finding that people who suffer sudden cardiac arrest have a better chance of surviving (Health-Net, 2010).
-Ability to cut response time to sudden cardiac arrest victims by almost three minutes. More than 95 percent of these people die because life-saving defibrillators arrive on the scene too late, if at all. Medical experts say those statistics could be improved if more law enforcement personnel, including sheriff deputies, state troopers, correctional officers, treasury police, and SWAT teams were trained to recognize and respond in a timely manner with cardiopulmonary resuscitation (CPR) and to use AEDs (American Heart Association, 2010).
Our community and regional partners benefit from our Department’s ability to meet and exceed its ability to protect and serve its residents. The goodwill generated by having functional and reliable life-saving equipment in every squad car will result in an improved community-wide image for the Department and its partners.
Steps taken to reduce costs and address the problem
The narrative must answer the following question about the measures your organization will take to reduce costs and address the problem:
What steps are your administrators or governing body taking to cut operational costs and allocate more funding in the future for critically needed equipment?
Here is a short sample paragraph:
The County’s Board of Commissioners has been working aggressively to reduce operational costs for non-essential services. The Finance Committee has recommended cutting non-essential services from five days per week to three (Tuesday-Wednesday-Thursday). In addition, rather than being laid off, County workers have agreed to forego a cost of living salary increase for the next three years. These two moves will eventually save the County $2.4 million next year; however, this cost savings will be used to reduce the deficit. In future years, with prudent spending and careful financial monitoring, the County expects to be operating without a deficit. After a public hearing on Departmental expenditures and equipment purchasing needs, the County Board of Commissioners have agreed that equipping the Department with life-saving equipment, like AEDs, is essential for public safety.
This show of support for the Department was further strengthened when one of our deputies responded to a call to one of our longest serving County Commissioner’s home. The Commissioner’s mother-in-law (80-year old medically fragile female) was in full cardiac arrest. While the Commissioner and his wife stood by, our Deputy started manual CPR. After witnessing this fateful event (resulting in death), the need for AEDs suddenly become more important for incorporating into future budget line items.
NOTE: This may be your last chance to convince potential funders of the worthiness of your grant request! Don’t be afraid to add an actual event where your officers had no AEDS and the outcome resulted in the loss of a life.

  • The Narrative Statement is where you must convince the grant readers (aka peer reviewers) by defining your risk, describing your need, and identifying your viable solution.

  • Ask several members of your organization to help develop an outline of the requested grant's most significant benefits.

  • Take several days to draft the outline and write and edit the narrative.

  • Once the outline is developed, have one person write the narrative.

  • Include key words that help build a convincing snapshot of your community, need, and the solution.

  • Ask several people to review the narrative to make sure that the project is clearly defined, financial need and cost-benefit is demonstrated, and how the new equipment will improve your organization’s ability to better protect life is shown.

  • Write your narrative in a word processing program; do not use spreadsheet software! If you are completing an online application, copy and paste the final version into the application after it has been written and edited.

  • There may be a narrative page-length limit; plan to devote one page or about 300 words to each of the four topic areas.

  • Be more concerned about thoroughly and persuasively answering the questions in the topic areas than filling a page with words.

  • Do not type in all capital letters.

  • Spell-checking is strongly recommended. Also have someone proof/edit your narrative for clarity and grammatical errors. Give the proofer/editor a copy of the grant application formatting and content guidelines so they will know if you answered every section/question.

Note: Since Web site addresses change frequently, it’s best to Google these sites for the most current Web link. Only selected Web site addresses for the U.S. Government have actually been included in these resources.
Assistance from the U.S. Department of Justice – Bureau of Justice
The Bureau of Justice has published Guide to Grants, FY 2010 edition. This guide helps you learn where to find and how to write and submit BJA grant applications. The Web address for this PDF file is:
Finding freelance grant writers
American Association of Grant Professionals
The American Association of Grant Professionals is a nonprofit membership association that builds and supports an international community of grant professionals committed to serving the greater public good by practicing the highest ethical and professional standards. On their home page is a Grant Consultants link that allows you to find a freelance grant writer in your state or nationally that specializes in writing grant proposals for law enforcement equipment needs. Each individual or company is listed in alphabetical order and can also be found by typing the name in the search box.

Find a Grant Consultant – All Listings

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Association of Fundraising Professionals
The Association of Fundraising Professionals (AFP) represents more than 30,000 members in 206 chapters throughout the world working to advance philanthropy through advocacy, research, education, and certification programs. The association fosters development and growth of fundraising professionals and promotes high ethical standards in the fundraising profession. On their home page is a Resource Center link that allows you to search their Consultant’s Directory. Some freelance grant writers are members of AFP.

The AFP Consultants and Resource Directory
contains paid listings of consultants and organizations
that provide products and services to the
fundraising and nonprofit community.

Search Now
Using grant writing software
GrantWave Professional by Mindcoast
This comprehensive grant writing and grant management software is created to streamline the grant process and increase revenue. It is specifically designed to meet the far-reaching needs of nonprofits, schools, universities and colleges, and individual grant writers and managers. GrantWave allows you to easily manage multiple grants, intensify grant writing endeavors, and keep track of relationships with foundations, board members, and other nonprofits. This powerful, all-inclusive software lets you focus on improving your funding and streamlining your management process, rather than on organizing paperwork and cutting and pasting grant information.

Finding examples of funded grant applications
The U.S. Department of Justice – Bureau of Justice Assistance (BJA)
The BJA has posted examples of applicants that were recommended for funding in FY2009. Applications were initially screened to determine whether the applicants met all eligibility requirements. Only applications submitted by eligible applicants that met all other requirements (such as timeliness, proper format, and responsiveness to the scope of the solicitation) were evaluated, scored, and rated by a peer review panel. A peer reviewer is an expert in the field of the subject matter of a given solicitation. Peer reviewers' ratings and any resulting recommendations were advisory only. In addition to peer review ratings, considerations included, but were not limited to, underserved populations, geographic and topical diversity, strategic priorities, past performance, fiscal integrity and financial capability of applicants, and available funding. The examples may be viewed at:
Using other subscription-based funding sources
Here are some other funding databases you may want to explore in addition to those detailed earlier in this booklet:

The eCivis Grants Network system enables users to find and research federal, foundation, and state grant funding opportunities, as well as manage the grant process. Subscriptions to eCivis (based on your organization’s usage plan) include a daily grants alert listing all available grant monies in any of the categories you chose when you set up your eCivis preferences. eCivis also has an online searchable library of funded grant applications in all possible areas of funding, including law enforcement.


GrantStation provides access to a searchable database of private grantmakers that accept inquiries and proposals from a variety of organizations; federal deadlines, which are updated twice a week; and links to state funding agencies. A growing database of international grantmakers also is accessible. In addition, GrantStation publishes two e-newsletters highlighting upcoming funding opportunities: the weekly GrantStation Insider, which focuses on opportunities for U.S. nonprofit organizations; and the monthly GrantStation International Insider, which focuses on international funding opportunities.

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