This schedule covers services in the Before Construction, Construction and After Construction stages, set out in accordance with the riba stages in the riba


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Small Project Services

Schedule 2013

(RIBA Plan of Work 2013 compatible version)

WHAT IS THIS DOCUMENT?

This schedule covers services in the Before Construction, Construction and After Construction stages, set out in accordance with the RIBA Stages in the RIBA Plan of Work 2013, and any Other Services to be provided.

COPYRIGHT LICENCE

This document is for the sole use of the purchaser.

You may edit and amend it to match the style and procedures of your practice and as required for specific projects.

You and the other parties to your contracts may distribute copies of this document to advisers and to other persons as necessary in connection with the proper performance of your contracts.

  • In any other case, you may not distribute or reproduce the whole or any part of this document in any work, whether in hard copy, electronic or any other form, without the prior written consent of RIBA Enterprises Ltd.


HOW TO USE THIS DOCUMENT

To complete a copy of this schedule for one of your projects

  • follow all the instructions in red

  • edit the text as appropriate

  • delete all the red text.

FURTHER GUIDANCE

A Guide to RIBA Agreements 2010 (2012 revision) explains fully how the RIBA Agreements 2010, 2012 revision work and their legal context.

WARNING

  • Save this file somewhere safe!

  • Save it before you use it ­– treat it as a template.

  • If you fail to save it you will have to buy it again.

DISCLAIMER

All parties must rely exclusively upon their own skill and judgment or upon their advisers when using electronic components from the suite of RIBA Agreements 2010, 2012 revision and RIBA Enterprises Ltd does not assume any liability to any user or any third party.


Copyright notice

© Royal Institute of British Architects, 2013

Small Project Services Schedule 2013 (RPoW Compatible)

Published by RIBA Publishing, 15 Bonhill Street, London EC2P 2EA

First published 2010; updated September 2011

Published 2013

RIBA Publishing is part of RIBA Enterprises Ltd

www.ribaenterprises.com

Small Project Services

Schedule 2013

(RIBA Plan of Work 2013 compatible version)

This is the Small Project Services Schedule 2013 referred to in the Agreement relating to




The Project, namely:










between










The Client, namely:





Initials







and










‘The Architect, namely:’ or

‘The Consultant, namely:’





Initials




















Identification Box

The identification box above is not always necessary. For example, if you are incorporating this schedule into a document which already has an identification box, there is no need to include it.

However, if you decide to use it, you should amend the text so that it is clear what project it relates to.

Note that if you are adding this document as an appendix to your Agreement, you should use the identification box to say so. For example, you could replace the top line of text with ‘This is Appendix referred to in the Agreement relating to’.

Alternatively, where the law of Scotland applies, amend the top line to read ‘This and the following pages (numbered 2 to ) is the referred to in the Agreement relating to:’.

If used with the Sub-consultant Agreement 2012, amend ‘The Client’ to ‘The Consultant’ and ‘The Architect’ or ‘The Consultant’ to ‘The Sub-consultant’.

Delete or strike through any services not required. Check the boxes for the required services [Y or ], alternatively, enter ‘T’ for time-based services or ‘LS’ for lump sums, make any necessary amendments and/or add additional services.

The Services shall be performed in accordance with this Schedule in stages:




Before Construction

Stage 0 – Strategic Definition




Assist the client in preparing the Strategic Brief

Stage 1 – Preparation & Brief




Visit the property and carry out an initial appraisal







Assist the client in developing the Initial Project Brief







Prepare and discuss alternative Feasibility Studies for the project







Establish the clients Project Budget







Advise on the project roles/other members of the project team required to carry out the project

Delete (a) or (b)




(a) Make or (b) Arrange: survey of site and/or buildings







Arrange investigation of soil or structural conditions










Stage 2 – Concept Design




Prepare a preliminary Concept Design and discuss with the client







Develop the Concept Design and Final Project Brief







Provide updated Cost Information







Submit the Concept Design, Final Project Brief and Cost Information for approval










Stage 3 – Developed Design




Develop design with rest of project team







Provide updated Cost Information







Submit the Developed Design and Cost Information for approval







Make an application for detailed Planning Permission










Stage 4 – Technical Design




Develop the Technical Design in sufficient detail to enable a tender or tenders to be obtained







Co-ordinate and integrate the designs of the other project team members







Make an application for Building Regulations approval

Delete (a) or (b)




Prepare (a) a specification or (b) a schedule of works







Advise on an appropriate form of Building Contract, its conditions and the responsibilities of the client, the design team and the contractor







Identify extent of design work by contractor







Prepare documents required for tendering purposes







Advise on potential contractors to be invited to tender for the work







Invite, appraise and report on tenders and prepare the Building Contract and arrange for it to be signed







Provide the contractor with information required for construction







Review design work produced by contractor's specialist subcontractors










Construction

Stage 5 – Construction




Visit the site to see that the work is proceeding generally in accordance with Building Contract







Certify payments for work carried out or completed. Advise on final cost







Provide or obtain ‘As Constructed’ information showing the building and its services







Give general advice on maintenance










Stage 6 – Handover & Close Out




Make final inspections and advise on resolution of defects







Agree final account and issue a final certificate

AFTER Construction

Stage 7 – In Use
















Other Services


































The following activities do not form part of the Services unless identified as ‘Other Services’ above

  • Models and special drawings

  • Negotiating approvals by statutory authorities

  • Making submissions to and negotiating approvals by landlords, freeholders, etc.

  • Preparing a schedule of dilapidations

  • Services in connection with party wall negotiations

  • Negotiating a price with a builder (in lieu of tendering)

  • Dealing with extensions of time and contractor’s claims

  • Services in any dispute between the Client and another party

  • Services following damage by fire and other causes

  • Services following suspension, termination of any contract or agreement with or the insolvency of any other party providing services to the project

  • Services in connection with government and other grants







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