Meeting called to order at 8: 10am by President


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FLARES Meeting Minutes

May 5, 2016

Meeting called to order at 8:10am by President.

Treasurer's Report – Treasurer was unable to attend meeting. However, it was noted that we have $3,554 in funds.

Gala – The annual gala will be this weekend, 5/7. Many auction items will be available. We hope everyone has purchased tickets and has a great time.

Record your volunteer hours – President reminded all volunteers to record volunteer hours using Track It Forward.

Book Swap 5/13 – The book swap scheduled for 5/13 will be postponed to the fall. A survey was taken of the availability of books for the swap. It was determined that not many were available and it would be best to wait until after summer.

Volunteer Opportunities for next year – The list of volunteer opportunities presented at today’s meeting has been sent as a link in a signup. Please sign up for any position that you are interested in. Also, we can add options at any time. Please let me (President) know if there are any positions you would like to see.

Volunteer Coordinator

Earth Day

Home Room Parent

Teacher Appreciation

Shop and Give programs

Beautification

Nature/Environmental

Spirit Shop

Spirit Wear

Fallfest

Deck the Tables Event

Ice Cream Social

Book Swap

Gingerbread Houses

Annual Gala

Scholastic Orders

Half Day Person

End of year social – Question is posed to the group if we should have an end of year social and uniform swap. The consensus is that both should occur, but it would be best to hold the uniform swap on the last day of school, during field day. A social will be held after school ends to include newly enrolled families.
Bylaws – Since the group is only 2 years old, it is time to formalize our bylaws. A sample bylaws was presented by the President. After discussion regarding executive board, annual donation amount, and spending limit without general vote; the bylaws were accepted.
2016-2017 Executive Board – The following were presented for next year’s board:
President – Julie Sizemore

Treasurer – Alicia Dayalu
All presented voted for the new board.
Meeting Adjourned at 8:55

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