Sample Proposal Evaluation Form*


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NameSample Proposal Evaluation Form*
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Sample Proposal Evaluation Form*


Bidder: ___________________________________ Date Evaluated: ___________

Evaluator Name: ___________________________ Evaluator Initials: _____

Points

Guidance

5

Greatly exceeds requirement

4

Exceeds requirement

3

Adequately meets requirement

2

Marginally meets requirement

1

Clearly does not meet requirement

0

Does not address requirement


* The following is a sample evaluation form only. Each project should tailor the point/weight assignment and evaluation criteria based on the project’s RFP and individual requirements.

Sample Proposal Evaluation


Criteria

Possible Points

Score (0-5)


Weight (multiplier)


Total Points

Technical Merit (Ability to Meet Scope of Work/Schedule)

(30 points possible)














Meets scope of work or specifications

20




X 4




Demonstrated ability to meet schedule requirements

10




X 2




Qualifications and Expertise

(20 points possible)














Expertise of staff

15




X 3




Direct experience in project type

5




X 1




References

(10 points possible)














Evaluation of responses from previous/current customers

10




X 2




Other

(5 possible points)













Financial Strength

2.5




X 0.5




Small business concern

2.5




X 0.5




Price (maximum of 35 points)














Unit/Total Price

35







** Based on pricing formula

TOTAL SCORE

100











** When assessing points for price, there shall be a maximum number of points awarded to the lowest priced bidder. The points allocated to higher-priced bidders should be equal to the lowest bidder’s price multiplied by the maximum points available for price, divided by the higher proposal price.
For example:

Proposal A $100,000 35 points (maximum points)

Proposal B $125,000 28 points (($100,000 X 35)/$125,000)

Proposal C $150,000 23.3 points (($100,000 X 35)/$150,000)

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