Terms of Reference (ToR)


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Terms of Reference (ToR)

Six Monthly Household Survey for Profitable Opportunities for Food Security (PROOFS) Project


  1. Project background

The “Profitable Opportunities for Food Security (PROOFS)” is a four-year project (July 2013 – June 2017) which aims to improve the household food and nutrition security, feeding practices for women of reproductive age, infants and young children and WASH (water, sanitation and hygiene) situation of 80,000 rural households(HHs) at the Base of the Pyramid (BoP). The project is implemented through a combination of proven as well as innovative commercial and social market-led interventions in agriculture, water and sanitation; and nutrition. The interventions are complemented by an additional Vocational Education Training (VET) component targeting adolescent drop-outs within the same community. Funded by the Embassy of the Kingdom of Netherlands (EKN), PROOF is implemented by ICCO Netherlands, in collaboration with iDE (International Development Enterprises), BoPInc (Base of the Pyramid Innovation Centre), and Edukans.
The project covers 4 districts in the North-West: Gaibandha, Kurigram, Nilphamari and Rangpur; and 3 districts in the South West: Barisal, Bhola and Patuakhali. The seven target districts have some 1.6 million small holder farmers from which the project target is 80,000 farmer households, representing approximately 340,000 people.
As part of its Monitoring and Results Measurement (MRM) strategy, PROOFS conducts household (HH) surveys on a semi-annual (six-monthly) basis. The first Six-Monthly Household (HH) Survey was conducted in June 2015,the second in December 2015, and the third in June 2016.The survey to be conducted under this TOR will cover the period July to December 2016. The survey methodology includes use of a treatment group selected from among PROOF HHs, as well as data collection from control groups outside of the sphere of influence of the project. This terms of reference seeks proposals from firms to conduct the project’s fourth Six Monthly HH Survey commencing from December 2016.


  1. Objectives of the Household Survey


The goal of the 4th Household Survey is to measure any changes that have taken place since the baseline study and the following Household Surveys that were conducted to date (1st, 2nd and 3rd). The current survey should be designed and conducted based on the indicator set contained within the PROOFS Integrated Results Assessment Plan (IRAP) as well as indicators developed for the project’s broader results areas. The project’s indicators were developed to measure progress towards attainment of both the outputs and outcomes defined in the various levels of the project’s Intervention-wise Results Chains (attached as annexure). Results Chains are a visual monitoring tool that illustrate a programme’s activities and how they lead to outputs, outcomes, and eventually development impact. Results chains are based on a set of standards developed by the Donor Committee for Enterprise Development (DCED). For more information please visit the following website:

http://www.enterprise-development.org/page/measuring-and-reporting-results.
The results from the Six-monthly HH survey will demonstrate progress and measure most recent changes, if any – brought about by project interventions among target HHs, Farm Business Group (FBG), Farm Business Advisers (FBA), Private Latrine Producers (PLPs), and Nutrition Sales Agents (NSA) under the project’s Agriculture, WASH, and Nutrition components.
The specific objectives of the survey are:


  1. Measure progress against enterprise/ household level outcome and impacts;

  2. Compare project and non-project BoP households in term of income, targeted behavior change and market linkages;

  3. Collect data on the performance of the project-facilitated service providers- Farm Business Group (FBG), Farm Business Advisors (FBA), Private Latrine Producers (PLP), Nutrition Sales Agents (NSA);

  4. Find out whether selected products and services are reaching the target households; and the level of producer satisfaction with the products and services;

  5. Present an analysis of the findings for each intervention.




  1. Sampling and methodology


The study will utilize a wide range of appropriate tools (including the HFIAS questionnaire on food security) and methodologies to measure the status and performance of targeted households, FBGs, FBAs, PLPs, NSAs and other market system components within the framework of PROOFS as articulated in the attached project documents. PROOFS will provide the consultant with draft questionnaires for each proposed respondent group which will then be finalized with the Consultant during the initial stages of the assignment.
In case of enterprise/ household level outcome and impact assessment or service provider assessment, data should be collected from a statistically verifiable sample that would reflect the overall project accomplishments and also will reflect different aspects of stakeholder level diversities.
The study will be based on data and information gathered from both primary and secondary sources, including relevant project documents, internal database, and baseline database, as well as the three previous household survey reports. Primary data will be collected from a sample of target population and other market actors in project locations.
The consulting firm will propose a methodology for determining a statistically valid survey sample size that ensures that the Six Monthly Household Survey is representative of the project’s target households (including a number of fixed treatment HHs), and control group households.
The detailed methodology and field work schedule will be finalized in consultation with the PROOFS consortium partners. On a broad level, it is envisioned that the methodology used during this assignment will include at least the following points listed below:


  • Engage in discussion with Deputy Project Managers/Team leader and PROOFS iQteam of PROOFS and hold interactions with key project staff at field office level to get acquainted with the project, its activities and the proposed assignment.

  • Review all relevant documents including the project proposal, strategies developed, baseline study, intermediate reports, case studies, etc.

  • Conduct field survey, as per agreed sampling methodology.

  • Compile and analyze the survey data; prepare a report with results, and findings.


The PROOFS consortium expects that the survey will include the following groups as interviewees. The Consultant will determine final sample sizes for each group using an agreed-upon methodology in consultation with the PROOFS iQ team.

Sample type

Population size

Area

For HH survey







Project HH (Random Treatment HH)

80,000

7 districts

Project HH (Fixed Treatment HH)

150

7 districts

Non Project HH (Control Group HH)

-

7 districts

Farm Business Group (FBG)

320

7 districts

Firm Business Advisor (FBA)

640

7 districts

Nutrition Sales Agent (NSA)

320

7 districts

Private Latrine Producer (PLP)

320

7 districts

Note: sample population should be representative of all seven PROOFS working districts


  1. Requirements of the Consultant

The overall responsibility of the consultant will be to conduct the survey within the specified timeline in section 8. The consultant should propose the composition of the study team based on their available resources and best judgement. However, at a minimum, the team must include a


  1. Team Leader to coordinate/conduct the overall study and liaise with the contracting organization; and

  2. A senior level M&E analyst with strong English language skills who has experience in interpreting and reporting on survey results.


The Consultant and the team will be primarily responsible to:


  • Design the study including process, and methods and finalize with feedback from the project;

  • Prepare a detailed plan of action/schedule which covers orientation for enumerators, field testing, data collection, data entry, data cleaning, analysis, data interpretation and the delivery of the draft and final report;

  • A detailed data collection plan consisting of sample (random treatment, fixed treatment and control)distribution, assigned supervisor, and data enumerators name and contact information that will be shared with both Dhaka and field team members;

  • Recruit graduate Data Enumerators (DE)and having at least 2-3 years’ experience in data collection particularly in Food Security and Nutrition Project. Consultant firm should share the DE profile with PROOFS management before final selection;

  • Orient, train and supervise the enumerators including sensitization on gender related issues;

  • Ensure data is collected in a gender sensitive manner;

  • Conduct pre-test/validation of the data collection tools in one of the areas under the project intervention;

  • Finalize the data collection tools by incorporating findings from field test and feedback from the project team;

  • Develop a clear data quality control plan, execute it during data collection and based on the field findings submit a quality control report to project team;

  • Ensure close coordination with respective field team (FTL, Expert-iQ, District Manager) as well as Dhaka team on daily basis;

  • At the end of data collection, conduct a debrief session with FTL, DME and iQ in each region;

  • Deliver final cleaned dataset;

  • Presentation of preliminary findings to the PROOFS Management Team

  • Submit draft survey report using agreed-upon format;

  • Submit final report (Electronic version in Microsoft Word format) to the project after incorporating feedback and suggestions.




  1. Responsibilities of the contracting organization (ICCO-Bangladesh)

The major responsibilities of the contracting authority (ICCO-Bangladesh) include:

  • Brief about Project Results Chain (RC),Integrated Results Assessment Plan (IRAP) and End of Project (EOPs) Indicators;

  • Explain control HHs selection criteria’s and hand over fixed treatment, control and random treatment respondent lists to consultant;

  • Share survey questionnaire, checklist for Key Informant Interview (KII) and Focused Group Discussion (FGD);

  • Provide access to baseline, 1st, 2nd and 3rd HHs survey data sets and reports to the consultant;

  • Assist in ensuring data quality control mechanism as agreed by both parties; and

  • Provide inputs and feedback to finalize the report.




  1. Expected Deliverables

The deliverables under this ToR include:

  • Comprehensive survey and sampling framework and implementation plan (including data quality control) as agreed with consortium partners;

  • Finalized data collection tools;

  • Short report on data quality control;

  • Power point presentation of initial key findings;

  • Draft report;

  • Cleaned data set (both excel and SPSS);

  • Hard copy of final report (5); and

  • Soft copy of final report


All deliverables will be provided in soft copy, with the possibility to edit (e.g. Word, Excel, SPSS, etc.).

Notes on content for final survey report:


  1. Survey methodology shall be explained in detail and all tools used in conducting the evaluation such as questionnaires, checklists and discussion guides will be included in an Annex in the final report.




  1. Limitations to the evaluation shall be disclosed in the report, with particular attention to the limitations associated with the methodology (selection bias, recall bias, etc.).




  1. Findings should be presented as analyzed facts, evidence and data and not based on anecdotes, hearsay or the compilation of people’s opinions. Findings should be specific, concise and supported by strong quantitative or qualitative evidence.




  1. Sources of information need to be properly identified and listed in an annex.




  1. Findings need to be supported by data and should be action oriented.



  1. Eligibility Criteria


General experience and expertise requirement for the consultant include:

  • Experience in qualitative and quantitative research in a rural setting;

  • Clear understanding on various research methodologies and experience in using different social research tools and techniques;

  • Experience in large volume data collection and analysis;

  • The ability to write the analytical report in fluent English and the ability to present this verbally, as and when necessary;

  • The team leader should have an advanced university degree with experience in conducting quantitative and qualitative research; and previous experience leading similar surveys for development projects; and

  • In-depth knowledge of, and experience with, the assessment of large-scale food security/rural development/poverty alleviation projects.

  • Use of real-time digital data collection system (desirable)




  1. Work Schedule


The survey is expected to be completed in 60 days (broadly firstweek of December 2016 to 31st January 2017) from the date of signing of the contract.


Activities

Deadline

Contract signing

30 November

Document review

1-7 December

Data enumerator orientation and feedback session

11-12 December

Data collection

13-24 December

Presentation of preliminary findings

1 January (2017)

Draft report submission

18 January

Final report submission

31 January


  1. Contract and Bid Submission

The proposal should include:

  • Cover letter (maximum one page);

  • Technical Proposal (maximum five pages):

    • Draft methodology including sampling plan;

    • Data quality control mechanism

    • Proposed timeline for completing the study;

    • A plan for analysis of the data;

    • A draft of proposed outline of the report;

    • Profiles /resumes of the personnel to be involved in the assignment (in annex).




  • Financial Proposal (maximum one-page): breakdown of cost estimates for services rendered. This should include, but not be limited to: daily consultancy fees, enumerator fees, and accommodation and living costs; transport cost, stationeries, and supplies needed for data collection and reporting; and VAT and Tax as per government rules and regulations


Interested and qualified consultancy firms should submit their proposal to the following email address (to be received by 26 November, 2016):
Martin Mondol

Head of HR & Admin

info@proofsbangladesh.org
PROOFS Dhaka Office:
Road 30, House 16 (Shamudro),
Gulshan 1, Dhaka 1212


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